HR Executive cum PA

ANBROS INDUSTRIES (S) PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A manufacturing firm in Singapore is seeking an HR professional to manage payroll and oversee full HR functions, including recruitment, training, and compliance with statutory requirements. The ideal candidate will have a diploma or degree in Business Management or HRM, at least 3 years of relevant experience, and proficiency in Microsoft365 along with strong interpersonal skills. Ability to communicate in English and Chinese is necessary due to diverse workforce needs.

Qualifications

• Minimum 3 years HR experience, preferably in a manufacturing setup.
• Experience with complete payroll processes.
• Knowledge of Singapore Employment and Legislation practices.

Responsibilities

• Manage monthly payroll and HR administration.
• Oversee end-to-end employee lifecycle.
• Coordinate recruitment processes and work pass administration.
• Support training and employee welfare programmes.

Skills

HR management

Payroll processing

Interpersonal skills

English proficiency

Chinese proficiency

Microsoft365

Independent working

Education

Diploma / Degree in Business Management or Human Resource Management

Tools

Infotech

Job description

Payroll & HR Administration

• Manage monthly payroll administration, including processing attendance, overtime, and ensuring payroll accuracy.
• Maintain and update the HR system, including employees’ personal information, leave records, and other data.
• Prepare final settlements in the payroll system during offboarding.

Recruitment & Work Pass Administration

• Support the full recruitment cycle, including job postings, screening applications, and coordinating interviews with hiring managers.
• Handle all work pass matters—applications, renewals, and cancellations via WPOL, EPOL, and other statutory platforms.
• Create and maintain new employees’ electronic personnel files (e‑files).

Manage Full Employee Cycle

• Oversee the end‑to‑end employee lifecycle, including onboarding, employment administration, and offboarding processes.
• Conduct comprehensive first‑day orientation and induction programmes to ensure a smooth transition for new hires.
• Ensure all onboarding requirements—documentation, system access, accounts setup, and HR administration—are completed accurately and timely.
• Monitor timelines, prepare appraisal, and coordinate the confirmation or extension process with relevant HODs.
• Maintain and update employees’ e‑files to ensure accurate, organised, and compliant record زمینه‑keeping throughout their tenure.
• Manage resignation and offboarding procedures, including preparing acceptance of resignation and guiding employees through the exit clearance process.
• Submit IR21 to IRAS promptly for applicable employees, ensuring compliance with statutory requirements.
• Coordinate timely deactivation of system and application access (email, Windows login, Adobe, MHC, etc.) after the employee’s final working day.

Training & Development

• Maintain and monitor employees’ training records.
• Coordinate and arrange training programmes based on the requirements submitted by the respective HODs, ensuring timely scheduling and proper documentation.

Government Claims & Compliance

• Manage the submission of all government‑related claims, including Maternity Leave, NS Leave, Childcare Leave, and other statutory schemes.
• Ensure HR practices comply with MOM, IRAS, CPF Board, and other regulatory requirements.

Employee Welfare & HR Support

• Provide support in planning and executing employee welfare programmes and company events.
• Maintain e‑files, ensuring accuracy and confidentiality.
• Assist the HR Manager with ad‑hoc HR projects and tasks.
• Provide administrative support to other departments when required.

Personal Assistant (PA) Duties

• Manage calendars, schedules, and appointments for management.
• Coordinate and arrange meetings, including venue setup.
• Handle travel arrangements, visa applications, accommodation, and itinerary planning.
• Maintain strict confidentiality when handling sensitive information and communications.
• Assist with personal errands or tasks for management when required.
• Act as the liaison between management and internal/external stakeholders to ensure smooth communication.

Administrative Duties

• Manage office supplies, stationery inventory, and place replenishment orders when necessary.
• Any ad‑hoc administrative duties as required.

Requirements

• At least Diploma / Degree in Business Management or Human Resource Management
• At least 3 years of relevant HR experience, if in a manufacturing set up will be in added advantage
• Experience in full payroll process. Proficient in Infotech is an added advantage.
• Knowledge in Singapore Employment and Legislation practices
• Proficient in Microsoft365
• Independent and self‑motivated
• Possess good interpersonal skills to engage stakeholders at all levels
• Able to converse and write in English and Chinese as communicating with Chinese speaking employees from time to time is required