HR Assistant

OTSAW DIGITAL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A technology firm in Singapore is seeking an HR Assistant to support operations in a fast-paced environment. Duties include maintaining employee records, coordinating recruitment, and ensuring compliance with local laws. The ideal candidate has a diploma or degree in HR or Business Administration, with 1-3 years of relevant experience, strong organizational skills, and proficiency in Microsoft Office and HR systems.

Qualifications

• Minimum 1–3 years of HR or administrative experience, preferably in robotics or manufacturing.
• Strong discretion in handling confidential information.
• Ability to thrive in a fast-paced, technical environment.

Responsibilities

• Maintain and update employee records and HR databases.
• Coordinate recruitment activities, including interview scheduling.
• Ensure compliance with local employment laws and documentation.

Skills

Organisational skills

Coordination skills

Documentation skills

Proficiency in Microsoft Office

Basic knowledge of Singapore employment regulations

Education

Diploma or Degree in Human Resources or Business Administration

Tools

HR Infotech systems

Job description

Job Title: HR Assistant

Department: Human Resources & Administration

Reports To: HR Manager / COO

Job Summary

The HR Assistant supports day-to-day human resources operations in a fast-paced robotics and technology environment. This role focuses on HR administration, recruitment coordination, and employee lifecycle support, as well as compliance with local labour regulations, to ensure smooth HR operations across engineering, manufacturing, and corporate teams.

Key Responsibilities

HR Administration

• Maintain and update employee records, HR databases, and personnel files
• Prepare HR documents, including employment contracts, confirmation letters, LOAs, internal memos, and offboarding documents
• Maintain leave records, attendance tracking, and staff records claims documentation
• Support HR audits and ensure proper documentation and compliance

Recruitment & Onboarding

• Coordinate recruitment activities, including job postings, resume screening, interview scheduling, and candidate communication
• Liaise with recruitment agencies and hiring managers (Service, operations, R&D teams)
• Prepare offer letters and onboarding documentation
• Coordinate onboarding activities, including orientation, IT access, and asset handover

Employee Lifecycle Support

• Support probation reviews, confirmations, transfers, and contract renewals
• Assist in offboarding processes, including exit interviews and clearance documentation
• Respond to employee HR queries in a timely and professional manner

Compliance & HR Operations

• Ensure compliance with local employment laws and MOM requirements
• Support the implementation and communication of HR policies and procedures
• Assist in training coordination, safety briefings, and statutory training records
• Support HR projects and HR initiatives as assigned

  Requirements & Qualifications

  • Diploma or Degree in Human Resources, Business Administration, or related field
  • Minimum 1–3 years of HR or administrative experience (Experience in robotics, automation, and the manufacturing industry is an advantage)
  • Basic knowledge of Singapore employment regulations
  • Strong organisational, coordination, and documentation skills
  • Proficient in Microsoft Office (Word, Excel, Outlook) and HR Infotech systems
  • Able to handle confidential information with professionalism and discretion
  • Ability to work in a fast-paced, technical environment
  • Proactive, responsible, and willing to learn