HR and Admin Officer/Executive

DIAMOND SKY OIL PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A company in Singapore is seeking an HR Administrator to handle daily HR operations and administrative duties. The ideal candidate should possess a Diploma in Business Administration and have 1-2 years of experience in a similar role. Responsibilities include preparing HR documents, supporting recruitment processes, managing office operations, and ensuring compliance with regulations. Strong familiarity with MS Office is essential. Immediate availability is a plus.

Qualifications

• 1-2 years of work experience in administration and HR fields.
• Familiarity with Singapore’s Employment Ordinance is preferable.
• Good interpersonal and communication skills.

Responsibilities

• Responsible for administrative duties and daily HR operations.
• Prepare HR documents, including employment contracts and onboarding materials.
• Assist in staff recruitment processes, such as resume screening and interview coordination.
• Manage day-to-day office operations and facilities management.

Skills

Childcare

Multitasking

Microsoft Office

Payroll

Administration

Team Player

Education

Diploma in Business Administration or relevant qualification

Tools

MS Office

Microsoft Excel

Job description

Roles & Responsibilities

• Responsible for administrative duties and daily HR operations.
• Prepare HR documents, including employment contracts, offer contracts, and employee onboarding materials.
• Application, renewal and cancellation of foreign worker passes.
• Assist in staff recruitment processes, such as job postings, resume screening, and interview coordination.
• Collect, calculate and enter data to maintain and update payroll information.
• Process government bodies claims such as maternity claims, childcare leave claims, WICA insurance claims, etc.
• Provide clerical support to management including meeting prep, document proofreading, translating, and filing.
• Manage day‑to‑day office operations, including maintaining office stationery, printed materials, equipment, and facilities.
• Support facilities management, ensuring a safe and conducive work environment.
• Handle reception duties and attend to guests when needed.
• Support ad‑hoc projects as necessary.

Requirements

• Candidate must possess at least a Diploma in Business Administration or other relevant qualification.
• At least 1 to 2 years of work experience in administration and HR fields.
• Familiar with MS Office application, Word, Excel.
• Familiar with Singapore’s Employment Ordinance is preferable.
• Good interpersonal and communication skills.
• Ability to multitask and be a team player.
• A self‑motivated, self‑driven, independent, studious individual and a good team player.
• Candidates who can start immediately or within short notice will have an advantage.

Tell employers what skills you have

• Childcare
• Multitasking
• Microsoft Office
• Microsoft Excel
• Translating
• Administration
• Payroll
• MS Office
• Word Processing
• Administrative Support
• Team Player
• Screening
• Proofreading
• Maternity
• Facilities Management