HR and Admin Executive

YY SMART TECH PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A tech company in Singapore is seeking an HR and Admin Executive to handle end-to-end payroll processing and recruitment tasks. The candidate should have at least 2 years of experience in HR functions, with skills in HR information systems and payroll software. Responsibilities include managing employee records, drafting HR letters, and ensuring compliance with regulations. This position requires strong analytical skills, attention to detail, and the ability to multitask effectively.

Qualifications

• Minimum 2 years of experience in HR Function, preferably with payroll and WICA processing experience.
• Proficiency in HR information systems and payroll software.
• Good knowledge of Employment Act, IRAS and MOM regulations.

Responsibilities

• Handle end-to-end processing of monthly payroll.
• Manage end-to-end recruitment process.
• Draft and prepare HR related letters.
• Support Increment/Bonus Exercise.
• Maintain accuracy of HR database.

Skills

Strong analytical skill

Integrity with confidentiality

Strong organizational skills

Good communication skills

Attention to detail

Ability to prioritize tasks

Highly adaptable

Problem solver

Meticulous disposition

Education

Diploma in Human Resource Management or related field

Tools

HR information systems

Payroll software

Job description

Job Responsibilities for HR and Admin Executive:

• Handle end-to-end processing of monthly payroll
• Handle end-to-end recruitment process
• Process CPF, IR8A, IR21, NS make-up pay claim, Government-Paid Leave claim, and government grants
• Submit statutory report and survey to the authorities such as MOM surveys, wage surveys, etc
• Support Increment/Bonus Exercise
• Draft and prepare HR related letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
• Leave Administration
• Work closely with Operations and Finance department on payroll and billing matters
• Assist in Foreign Worker Levy matters
• Administer work injury compensation (WICA) matters (MOM iReport and claim submission)
• Process foreign worker medical insurance, public liability insurance and medical claims in a timely manner
• Maintain accuracy of HR database, timely update & processing of employee records in HR system
• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
• Design, implement, and manage employee engagement programs (i.e. employee communication platforms and activities, etc.)
• Handle work pass applications, renewals, cancellations, appeals, etc.
• Coordinate training and development need for employees
• Involve in ISO Audit Preparation and license renewals process
• Review work processes and standard of procedure (SOP) for HR Department
• Review all work done by HR and Admin team
• Assist in yearly performance appraisal exercise
• Administer new project preparation
• Prepare relevant reports for Management review
• Any other duties assigned

Job Requirements for HR and Admin Executive:

• Diploma in Human Resource Management and/or related field
• Minimum 2 years’ of experience in HR Function, preferably with payroll and WICA processing experience
• With strong analytical skill, integrity with strong sense of confidentiality
• Proficiency in HR information systems and payroll software
• Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices
• Strong organizational and communication skills
• Ability to handle multiple tasks and prioritize effectively
• Attention to detail and accuracy in documentation
• Highly adaptable and able to perform a variety of fast and change assignments quickly on short notice
• Independent, proactive, and problem solver
• Meticulous and pleasant disposition