HR and Admin Assistant

HONG YE GROUP PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company specializing in HR services is seeking an HR Assistant. The successful candidate will handle HR and admin duties, maintain employee records, and assist with training. Ideal for individuals with a Diploma in HR management and strong interpersonal skills.

Qualifications

• Minimum 1 year experience in HR Function or related field. Candidates without experience are welcome.
• Basic knowledge of Employment Act, IRAS and MOM regulations.
• Attention to detail and accuracy in HR documentation.

Responsibilities

• Handle day-to-day HR and Admin matters.
• Maintain accuracy of HR database and update employee records.
• Assist in coordinating training and development for employees.

Skills

Organizational skills

Interpersonal skills

Communication

Education

Diploma in Human Resource Management

Tools

Microsoft Office

HR information systems

Job description

Job Responsibilities:

· Handle and support day-to-day HR and Admin related matters

· Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)

· Maintain accuracy of HR database and updating employee records in HR information system

· Follow up and ensure that all employees’ employment status is updated and processed timely

· Ensure all documentations are properly filed (i.e. P-Files, E-P Files)

· Check and verify staff attendance for Payroll processing

· Check and verify employees’ leave application, medical claims, etc.

· Validate and prepare biometrics report for billing

· Handle employees’ enquiries and feedbacks

· Assist in claims submission, government grants, insurance, etc.

· Assist in coordinating training and development need for employees

· Handle walk-in interviews

· Any other HR/Admin duties assigned

Job Requirements:

· Diploma in Human Resource Management and/or related field

· Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)

· Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices

· Strong organizational and administrative skills

· Proficiency in HR information systems and Microsoft Office

· Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill

· Attention to detail and accuracy in handling HR documentation

· Ability to manage multiple tasks and prioritize effectively

· Meticulous and pleasant disposition