HR and Administration

VT RECRUIT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment firm in Singapore is seeking an experienced HR and Administrative professional to support various functions including recruitment, payroll processing, compliance with labor laws, and office administration. The ideal candidate will have 3-5 years of experience in HR operations, strong knowledge of Singapore employment law, and excellent communication skills. This role involves strategic planning for office management and expansion into new markets.

Qualifications

• Minimum of 3-5 years of experience in administration, compliance, HR operations, or finance.
• Strong knowledge of Singapore employment law and HR best practices.
• Ability to manage budgets and interpret HR metrics.

Responsibilities

• Oversee full recruitment lifecycle.
• Maintain accurate HR records and generate monthly reports.
• Support setup of overseas offices and regional hiring.

Skills

HR operations

Office administration

Employee relations

Written communication

Verbal communication

Leadership

Analytical skills

Problem-solving skills

Tools

Monday.com

Job description

Key Responsibilities & Job Scope

The role covers both Human Resources and Administrative functions.

Human Resources

Support strategic HR agendas by working closely with senior management to align HR initiatives with business objectives, contribute to HR improvement projects, and ensure progress toward the adoption of best practices. Oversee the full recruitment lifecycle, including managing job postings, liaising with recruitment agencies and job portals, conducting competency-based interviews, coordinating offers and background checks, and ensuring smooth onboarding. Develop recruitment plans and maintain recruitment databases. Ensure accurate payroll processing, manage compensation and benefits administration, and work closely with the finance team on payroll matters. Advise management on employment legislation, HR policies, and disciplinary matters; support performance appraisals, probation reviews, performance improvement plans, and manage exit interviews.

Administrative (Strategic & Office)

Be fully involved in office administration management, including maintenance, operations, and related administrative matters. Maintain accurate HR records, generate monthly reports, ensure compliance with Singapore labour laws, and review and approve staff claims. Perform work permit renewals and other regulatory renewals required for compliance. Manage company progress tracking platforms such as Monday.com. Track deliverables required before and during meetings as required. Prepare monthly staff bulletins and company-wide announcements. Support company agendas, including grant applications.

Market Expansion

Support the setup of overseas offices by participating in the planning and execution of group strategies, including incorporation, location sourcing, and regulatory clearances. Support regional hiring requirements where necessary.

Required Qualifications & Skills

The work scope heavily involves HR operations and office administration. Candidates should have a minimum of 3-5 years of experience in administration, compliance, HR operations, or finance, with exposure to recruitment, payroll, and employee relations. Strong knowledge of Singapore employment law and HR best practices is required, along with the ability to manage budgets and interpret HR metrics. Familiarity with standard office applications is expected. Candidates must have strong written and verbal communication skills in English. Soft skills include strong leadership, interpersonaland communication abilities, the ability to coach and develop others, high integrity and discretion, strong analytical and problem-solving skills, and flexibility to adapt to a dynamic environment. Oversee travel may be required when necessary.