HR & Admin Specialist

FRANKLINWH SG PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A multinational corporation located in Singapore is seeking an experienced HR and Administrative Specialist. You will provide executive support, manage HR functions, and ensure smooth office operations. The ideal candidate holds a Bachelor's degree and has at least 3 years of relevant experience in HR and administration. Fluency in both Mandarin and English is essential, along with strong organizational skills and proficiency in Microsoft Office.

Qualifications

• At least 3 years of relevant HR and administrative work experience.
• Experience in supporting senior management is preferred.
• Strong sense of confidentiality required.

Responsibilities

• Provide administrative and HR support to CEO and management.
• Manage HR functions including recruitment and onboarding.
• Coordinate office administrative operations.

Skills

Detail-oriented

Excellent organizational skills

Fluent in Mandarin

Fluent in English

Proficient in Microsoft Office

Education

Bachelor's degree in Human Resource Management or related fields

Tools

HR management systems

Job description

Job Responsibilities

1. Executive Support: Provide efficient and meticulous administrative and HR support to the CEO and senior management, including schedule management, meeting coordination, business travel arrangements, and other related tasks.
2. HR Management: Take full responsibility for all HR functions of the Singapore office/company, including recruitment, onboarding/offboarding procedures, employee file management, compilation of attendance and other relevant data, and assistance in performance management processes.
3. Administrative Affairs: Manage daily office administrative operations, such as office environment maintenance, office supplies procurement, vendor coordination, fixed asset management, company event planning, and local administrative compliance in Singapore.
4. Policy Implementation & Optimization: Implement the company’s HR and administrative policies, and propose optimization suggestions based on practical circumstances to improve process efficiency.
5. Communication & Coordination: Maintain good communication with local Singapore government agencies, vendors, and other internal departments to ensure the smooth progress of all HR and administrative tasks.
6. Documentation & Reporting: Draft, organize, and translate Chinese-English documents and reports, ensuring the information is accurate and clear.

Job Requirements

1. Educational Background: Bachelor\'s degree or above; majors in Human Resource Management, Business Administration, Administrative Management, or other related fields are preferred.
2. Work Experience: At least 3 years of relevant HR and administrative work experience; experience in supporting senior management or working in multinational corporations is preferred.
3. Language Proficiency: Fluent in Mandarin and English, with excellent listening, speaking, reading, and writing skills; both languages can be used as working languages.
4. Personal Qualities: Detail-oriented and patient, with clear logical thinking; possesses excellent organizational and coordination skills, and a strong sense of confidentiality.
5. Technical Skills: Proficient in Microsoft Office suite (Word, Excel, PowerPoint, etc.); experience with HR management systems is preferred.
6. Others: Able to adapt to a flexible work rhythm and has strong stress resistance.