HR & Admin Senior Executive - KV

PASONA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A leading recruiting firm in Singapore is looking for a Japanese-speaking HR & Admin Senior Executive. This role involves managing HR functions, overseeing financial operations in partnership with an accounting firm, and coordinating recruitment and employee onboarding processes. The ideal candidate should have approximately 3 years of experience, a strong numerical aptitude, and excellent communication skills, especially in Japanese. The company offers competitive compensation and opportunities for professional development.

Benefits

AWS (Annual Wage Supplement)

Variable Bonus

Qualifications

• Must be proficient in speaking Japanese to communicate with Japan HQ.
• Approximately 3 years of experience in HR or administrative roles.
• Positive attitude and strong desire to contribute to a team.
• Must be organized and efficient in managing multiple tasks.

Responsibilities

• Oversee accounting and financial operations with external accounting firm.
• Supervise attendance records and payroll administration.
• Manage employee database and coordinate recruitment efforts.
• Oversee onboarding processes for new hires.
• Draft and manage HR documents such as contracts and evaluations.
• Coordinate visa applications and manage insurance policies.

Skills

Japanese speaking

Attention to detail

Organizational skills

Communication skills

Numerical aptitude

Job description

HR & Admin Senior Executive (Japanese Speaking) (Job ID: 19987)

• Orchard
• Basic + AWS + VB

Financial Management

• Accounting Firm Liaison: Oversee all accounting and financial operations in collaboration with the accounting firm, including invoice issuance and sales report generation.
• Headquarters Accounting Liaison: Act as the primary point of contact for all accounting-related matters with headquarters.

Human Resources (HR) Management

• Attendance & Timekeeping: Supervise and maintain accurate attendance records for all employees.
• Payroll Administration: Prepare payroll documentation and finalise drafts produced by the accounting firm.
• Staff Database Management: Create and manage monthly staff lists, ensuring accuracy and compliance.
• Recruitment Coordination: Liaise with outsourced recruitment agencies to manage staffing needs and talent acquisition.
• Onboarding & Orientation: Oversee the onboarding process for new hires, ensuring a smooth integration into the company.
• Offboarding & Exit Interviews: Conduct exit interviews and manage offboarding processes to ensure a seamless transition.
• Contract Management: Draft and manage employment contracts, ensuring compliance with company policies and legal requirements.
• Personal Information Protection: Ensure the secure management and confidentiality of employee personal data.
• Performance Evaluations: Conduct monthly performance evaluation meetings during probation periods to assess employee progress and provide feedback.
• HR Documentation: Prepare and manage HR-related documents, including warning letters, internal memos, and other administrative notices.
• Work Pass Administration: Apply for and renew foreign worker passes (S Pass, WP, LOC) and ensure compliance with regulations.
• MOM Portal Management: Update and maintain government grant-related data on the MOM portal.
• MOM Survey Participation: Respond to Ministry of Manpower (MOM) surveys, providing required data on salaries, employee turnover, and other HR metrics.
• Accident Reporting: Manage and update accident data on the MOM portal in compliance with regulations.
• Levy Bill Reporting: Download and review Levy Bill reports from the MOM portal for accurate payroll processing.
• Expatriate Payroll Coordination: Submit monthly reports on expatriate salaries and housing allowances to headquarters HR.

Administrative Support

• License & Permit Management: Manage the application, renewal, and modification processes for various business licenses and permits.
• Oversee the visa application process, housing arrangements, and general living support for employees.
• Insurance Administration: Renew and manage various insurance policies, including store and expatriate condominium coverage.
• Contract Management: Ensure timely renewal and management of various company contracts.
• Import Customs Coordination: Coordinate with relevant authorities to arrange SFA inspections for import customs clearance.

Job Requirements

• Japanese speaking language is required to effectively communicate and build relationships with Japan HQ and client.
• Approximately 3 years of relevant work experience: Prior experience in a similar role is preferred.
• Positive and proactive attitude: Must possess a bright, positive, and honest personality, with a strong desire to contribute to the team.
• Strong numerical aptitude: Accuracy and attention to detail are essential, as the role involves handling attendance management and payroll checks.
• Organized and efficient: Must be highly organised and capable of managing multiple tasks with precision.
• Excellent communication skills: Strong verbal and written communication skills are essential for interacting with colleagues, clients, and stakeholders.
• Comfortable with numbers: Must be comfortable and confident in working with numbers regularly and ensuring their accuracy.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.