HR & Admin Executive

DONJON PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is seeking a Human Resources professional to support daily HR operations and manage office administration. Responsibilities include recruitment, employee lifecycle management, and maintaining HR records. The ideal candidate holds a diploma/degree, has good communication skills, and experience in the engineering or construction industry is preferred.

Qualifications

• Experience in Engineering/ Construction industry preferred.
• Knowledge in Employment Act & MOM regulations.
• Good follow-through skill.

Responsibilities

• Support daily HR operations including recruitment and performance management.
• Administer the Time Management System for payroll processes.
• Oversee the employee lifecycle from onboarding to offboarding.

Skills

Organized

Good communication

Detail-oriented

Proactive

Education

Diploma/ Degree in any discipline

Tools

Microsoft Office

Info-tech HRMS System

Job description

Human Resources

• Support daily HR operations such as manpower planning, recruitment, employee relations, performance management, training and development, etc;
• Administer and manage the Time Management System (TMS), including accurate timesheet compilation, additions and deductions, and preparation for payroll processing;
• Manage foreign employees matters, including work pass administrations, PCP, home leave coordination, dormitory arrangements, and disciplinary counselling, etc;
• Oversee the entire employee lifecycle from onboarding and orientation to offboarding and exit formalities;
• Maintain employee data and files, ensuring proper organisation, confidentiality, consistency and compliance;
• Plan and coordinate company events, employee engagement activities, etc;
• Provide professional HR advice and guidance to employees on HR policies, procedures, practices, and compliance with employment legislation;
• Prepare HR reports and maintain proper HR documentations and records;
• Liaise with relevant authorities (e.g. MOM, IRAS, etc);
• Support digitalisation efforts within HR for more efficient processes (e.g. e-forms, etc);
• Identify and contribute to the continuous improvement of HR processes, systems, and practices;

Office Administration

• Oversee daily office operations, including general upkeep and maintenance of facilities;
• Maintain office equipment and company assets, ensuring they are in good working condition;
• Handle reception duties including answering calls, welcoming visitors, and responding to enquiries;
• Manage incoming and outgoing mail, emails, and faxes;
• Administer the company fleet, including vehicle insurance, handling traffic summons, and managing season parking, etc;
• Supervise store assistant/ cleaner
• Coordinate with external IT vendors for troubleshooting and IT support matters;
• Support continuous improvement initiatives for office administration policies and operational procedures;

Requirements

• Diploma/ Degree in any discipline
• Experience in Engineering/ Construction industry preferred
• Organized and detailed oriented
• Good follow-through skill and proactive to matters arising
• Knowledge in Employment Act & MOM regulations
• Good communication and interpersonal skills
• Good Microsoft Office skills
• Experience in Info-tech HRMS System an advantage