GRIT Traineeship - OSAT Document Control Management

INFINEON TECHNOLOGIES ASIA PACIFIC PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading semiconductor company in Singapore is seeking a Document Control Management Trainee. The role involves streamlining documentation processes, reviewing supplier specifications, and linking updates to management processes. Ideal candidates will have strong proficiency in document management systems and excellent communication skills in English. Attention to detail is crucial for this position, which contributes to subcontractor compliance and performance monitoring.

Qualifications

• Proficient in using various software applications for document management.
• Strong written and verbal communication skills in English.
• Attention to detail for ensuring accuracy in updates.

Responsibilities

• Collect and analyze existing subcontractor specifications.
• Help restructure specifications into a concise Master Specification Matrix.
• Support linking specification updates with change management processes.
• Maintain controlled versions in an electronic document management system.
• Assist in defining and tracking supplier critical process lists.
• Prepare clear escalation loop documentation.
• Support creation of supplier scorecards.

Skills

Document management system proficiency

Microsoft Office Suite (Word, Excel, PowerPoint)

Adobe Acrobat

Strong written and verbal communication in English

Attention to detail

Job description

Please also submit your application via: https://jobs.infineon.com/careers/job/563808968570818?domain=infineon.com&hl=en

The Document Control Management Trainee will support the development and implementation of a simplified, centrally controlled document system for subcontractor process requirements under Infineon’s Quality 2.0 program. The trainee will assist in reviewing, structuring, updating, and maintaining supplier specification documents to ensure clarity, currency, and alignment with change control processes. This role will contribute directly to improving subcontractor compliance, reducing complexity, and enabling robust performance monitoring within critical supplier processes.

Your Role

Key responsibilities in your new role:

• Master Specification Review: Collect and analyze existing subcontractor specifications to identify overlaps, outdated references, and unnecessary detail.
• Document Simplification: Help restructure specifications into a concise Master Specification Matrix, focusing on critical-to-quality and critical-to-safety process elements.
• Change Control Integration: Support linking specification updates with change management processes to ensure documents stay current when requirements change.
• Digital Repository Management: Maintain controlled versions in an electronic document management system with clear version histories and access rights for subcontractors.
• Critical Process List Coordination: Assist in defining and tracking supplier critical process lists and ensuring related documentation is up-to-date.
• Escalation Documentation Support: Prepare clear escalation loop documentation to trigger swift quality actions.
• Performance Monitoring Data Prep: Support creation of supplier scorecards by providing accurate and current documentation references.

Your Profile

• Proficient in using various software applications, including document management systems, Microsoft Office suite (Word, Excel, PowerPoint), and Adobe Acrobat for PDF creation and editing.
• Effective collaboration and communication: strong written and verbal communication in English; ability to create and maintain documentation such as user manuals and training guides; attention to detail ensuring accuracy in updates and correct linkage between documents.