General Admin Assistant

ASIA ARC PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Singapore-based company is seeking a dedicated office administrator to handle day-to-day office tasks including filing, document preparation, and basic reception duties. The ideal candidate should be computer literate, organized, and able to manage multiple tasks. Good English and Mandarin communication skills are essential. This position is suitable for both experienced candidates and fresh graduates looking to start their career in office administration.

Qualifications

• Must be computer literate in MS Excel and Word.
• Good phone etiquette and ability to handle calls politely.
• Must be organized, detail-oriented, and reliable.
• Ability to manage multiple small tasks is essential.
• Must be able to handle physical tasks such as printing and filing.
• Prior admin/office experience is a plus, but fresh candidates are welcome.

Responsibilities

• Handle daily office administration tasks.
• Maintain office stationery and refreshment stock.
• Type and prepare documents using MS Excel.
• Manage incoming and outgoing mail and courier parcels.
• Assist with office/pantry housekeeping.
• Maintain and update digital records/database.
• Perform basic reception and phone handling duties.
• Provide general support to project and admin team.

Skills

Computer literacy

Good phone etiquette

Organized

Detail-oriented

Reliable

Ability to manage multiple tasks

Basic English communication

Basic Mandarin Chinese communication

Tools

MS Excel

MS Word

Job description

Key Responsibilities

• Handle daily office administration tasks: printing, scanning, filing, sorting out documents.

• Maintain office stationery/sample supplies and refreshment stock (tea / coffee / water / light snacks / general pantry management).

• Type and prepare documents: quotation drafts, correspondence, internal memos, simple reports — using MS Excel.

• Manage incoming and outgoing mail / courier parcels.

• Assist with office/pantry housekeeping and ensure documents/files are organized and archived properly.

• Maintain and update digital records/database (e.g. Excel sheets): track quotations, invoices, payment status, project documents.

• Basic reception / phone handling duties: answer and screen calls, take messages, forward calls appropriately — must know basic phone etiquette.

• Provide general support to project / admin team as needed: scheduling, follow-up communications, coordination with subcontractors or suppliers, ad-hoc errands.

Skills & Requirements

• Computer literacy: MS Excel and Word.

• Good phone etiquette and ability to handle calls politely and professionally.

• Organized, detail-oriented, reliable, and able to manage multiple small tasks.

• Able to handle physical tasks such as printing, filing, light lifting (stacks of documents, files, stationery).

• Preferably some prior admin/office experience — but fresh candidates with good attitude and willingness to learn can also apply.

• Good communication in English & Mandarin Chinese.