Financial Specialist / Assistant

GILEAD SCIENCES SINGAPORE PTE. LTD.; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A global biopharmaceutical company based in Singapore is seeking a finance professional to manage Source to Settle and Order to Cash processes. The ideal candidate must have a degree in Accounting or Finance, at least 3 years of relevant experience, and fluency in Japanese and Mandarin. Responsibilities include ensuring compliance with GAAP, preparing month-end closing procedures, and interacting with auditors. This role demands strong problem-solving skills and the ability to work under pressure.

Qualifications

• At least 3 years of relevant working experience, preferably in financial shared services.
• Experience interacting with internal and external auditors and knowledge of SOX Compliance.
• Self-driven with high levels of integrity, excellence, and teamwork.

Responsibilities

• Handle STS and OTC processes professionally.
• Prepare month end closing procedures for the APAC market.
• Ensure financial records comply with GAAP.

Skills

Fluency in Japanese

Fluency in Mandarin

Fluency in English

Excellent problem-solving skills

Interpersonal skills

Ability to work under pressure

Education

Accounting / Finance / Business degree

ACA/ACCA/CPA qualification

Tools

SAP or similar ERP product

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Overview

Based in Singapore and reporting to the market STS Lead of APAC Global Financial Solutions (GFS), this position will be responsible for the delivery of Source to Settle (STS) & Order to Cash (OTC) services mainly focusing on APAC market (or other markets per business needs).

The customers for the STS process will be represented by Finance Business Partners of respective market in Gilead and will also include the Finance and business users of the process along with Gilead suppliers. The customers for the OTC process will be represented by the finance of respective market, commercial finance and commercial operations.

STS processes include but not limited to handling of supplier’s onboarding requests, PO administration, supplier invoice processing, employees’ expense claims, Corporate Card handling, payment processing, month-end processes for APAC markets. OTC processes include but not limited to Customer and Credit Maintenance, Cash Application, Debt Collection, Credit review, Order Management, month-end processes for APAC markets.

Position Specific Job Requirements

• Able to handle STS & OTC processes in a professional manner; ability to follow up and resolve outstanding items and exceptions in a timely basis

• Contribution to the definition of service standards and continuous management of service level agreements with internal stakeholders and external vendors

• Contribution to the definition and maintenance of key performance indicators (KPIs) and the establishment of a continuous improvement culture

• Responsible for the timely preparation of the month end closing procedures for APAC market in high quality (or other markets per business needs).

• Ensure financial records are in compliance with GAAP. Consistently maintains appropriate internal controls and upholds company policies & procedures including Worldwide Controller’s manual

• Interacts successfully with internal and external auditors by providing timely & accurate data and communication

• Evaluates processes and recommends & implements process improvements

• Helps develop, maintain and assess internal controls related to Gilead’s accounting and financial reporting systems

• Interacts successfully with non-financial personnel; ensure proper training and development objectives are met

• Excellent interpersonal skills - the ability to work effectively across multiple functions and different cultures

• Ability to quickly establish credibility with and influence diverse audiences

• Ability to travel to Asia as required

• Any ad hoc tasks as assigned

• Possibility of the scope change due to business needs

• Potential job rotation

Knowledge, experience, competencies

• At least 3 years of relevant working experience (experience financial shared services is preferable). Candidates without relevant working experience can be considered at Financial Assistant level.

• Accounting / Finance / Business degree is preferable

• Fluency in both written and spoken Japanese (N1 level), Mandarin, and English are a MUST to liaise with counterparts from Japan and Mandarin speaking markets.

• ACA/ACCA/CPA qualification is preferred

• Must have a good understanding of accounting principles and practices

• Experience in interacting with external and internal auditors along with detailed knowledge and experience of SOX Compliance is preferred

• Working knowledge and experience of SAP or similar ERP product is preferred

• Proficiency with Microsoft tools (Excel, Outlook, and Word) required.

• Self-starter and able to act on own initiative

• Self-driven with high levels of integrity, excellence and teamwork.

• Excellent problem-solving skills and ability to be detail oriented

• Capable of managing multiple priorities simultaneously, working under pressure and to meet strict reporting deadlines

• Excellent communication and interpersonal skills (oral, written, presentational).

• Demonstrates teamwork and collaborate approach to work