Finance & Administration Assistant

Volt Auto Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Singapore-based automotive company is looking for a detail-oriented Finance & Administration Assistant to support financial, administrative, logistics, and inventory operations. The ideal candidate will maintain accurate financial records, assist with accounting processes, and coordinate shipments, while ensuring data integrity. Strong communication and organizational skills are needed, as well as a diploma in a relevant field and proficiency in Microsoft Excel. This role requires managing multiple operational tasks efficiently.

Qualifications

• Prior experience in finance administration, accounting support, logistics, or inventory management is preferred.
• Basic knowledge of accounting principles is required.
• Proficiency in Microsoft Excel and other MS Office applications.

Responsibilities

• Perform accurate and timely data entry for all financial transactions.
• Coordinate all shipments with freight forwarders to ensure timely delivery.
• Monitor and manage inventory levels, conducting regular stock audits.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Education

Diploma in Finance, Accounting, Business Administration or a related field

Tools

Microsoft Excel

Accounting or ERP systems

Job description

Company Overview

Volt Auto is Singapore’s exclusive authorised dealer for the latest Electric Vehicles, providing distribution, retail, and after-sales services, and committed to delivering exceptional vehicles and service as a trusted name in the industry.

Position Overview

The Finance & Administration Assistant supports the day-to-day financial, administrative, logistics, and inventory operations of the organization. This role is responsible for maintaining accurate financial records, supporting accounting processes, coordinating shipments, and ensuring inventory data integrity. The ideal candidate is detail-oriented, organized, and able to manage multiple operational tasks efficiently while liaising with internal and external stakeholders.

Responsibilities

Finance & Administration

• Perform accurate and timely data entry for all financial transactions, including accounts payable and accounts receivable.
• Assist with bank reconciliations and the processing of employee expense claims.
• Maintain, organize, and update financial records and supporting documentation, ensuring completeness and audit readiness.
• Manage general office administration, including filing, documentation management, and procurement of office supplies.
• Provide administrative support to the finance team as required.

Logistics & Inventory

• Coordinate all shipments with freight forwarders, ensuring timely delivery and compliance with shipping requirements.
• Prepare and verify shipping and logistics documentation, including invoices, purchase orders, and bills of lading.
• Track stock movement and order status to ensure timely deliveries and compliance.
• Monitor and manage inventory levels, conducting regular stock audits and reconciliations to identify and resolve discrepancies.
• Maintain accurate and up-to-date inventory records in the system.
• Liaise with suppliers and customers regarding order and shipping-related inquiries.

Requirements

• Diploma in Finance, Accounting, Business Administration, or a related field.
• Prior experience in finance administration, accounting support, logistics, or inventory management is preferred.
• Strong attention to detail with a high level of accuracy in data entry and record-keeping.
• Basic knowledge of accounting principles.
• Proficiency in Microsoft Excel and other MS Office applications; experience with accounting or ERP systems is an advantage.
• Good organizational and time-management skills, with the ability to handle multiple tasks concurrently.
• Strong communication skills and ability to liaise effectively with suppliers, customers, and internal teams.