Facilities Manager (IFM)

EXCELTEC PROPERTY MANAGEMENT PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A property management company in Singapore is seeking an experienced Facilities Manager to oversee the management of facilities operations. The successful candidate will coordinate client matters, manage compliance and health safety requirements, and ensure professional resolution of tenant-related matters. Requirements include at least five years of relevant experience, including experience with government procurement entities and managing new developments. This role demands strong coordination and technical support skills.

Qualifications

• Minimum five years of relevant experience in similar capacity.
• Experience in the takeover of at least two new developments.
• Preferably three years of experience with Government Procurement Entities.

Responsibilities

• Coordinate with Client's representative on defect rectification and outstanding works.
• Manage emergency repairs and technical support.
• Consolidate and submit technical reports to the Client.
• Oversee health and safety requirements and compliance inspections.
• Manage customer service matters related to tenants.

Skills

Coordination skills

Technical support

Compliance management

Customer service resolution

Job description

Facilities Manager – Duties and Responsibilities

(Note: The duties outlined below are not exhaustive and may be subject to change as required.)

• Coordinate with the Client’s representative (SO) on the rectification of defects, tracking of outstanding works by the Main Contractor, maintenance programs, and sub-contractor schedules using appropriate software and tools. Ensure all outstanding works are completed satisfactorily.
• Manage emergency repairs, ad-hoc breakdowns, troubleshooting activities, and provide technical support where necessary. Act as a point of coordination between the Main Contractor, sub-contractors, and the Client.
• Consolidate and submit technical reports and findings to the Client and SO as required.
• Oversee Permit-to-Work (PTW) processes and related compliance matters.
• Manage workplace health and safety requirements, including ensuring risk assessments are submitted and adhered to by all sub-contractors. Conduct inspections and spot checks to maintain compliance.
• Oversee works management processes, including preparation of monthly progress reports, certification of completed works, and administration of variation orders.
• Conduct regular statutory and compliance inspections (e.g., fire safety, structural inspections) and submit corresponding management reports to the Client.
• Manage customer service matters, ensuring timely and professional resolution of feedback or complaints from tenants, users, or members of the public.
• Support general office management activities, including maintenance of supplies, coordination of bill payments, and other administrative support as required by the Client.
• Carry out any other tasks necessary for the smooth operations of the property or as directed by the Client SO.
• Prepare and submit periodic reports on the status of operations in a format acceptable to the Client SO.
• Represent the Client in managing tenant-related matters professionally and efficiently.
• Ensure the smooth day-to-day operation of all facilities management services.

Job Requirements

• Minimum five (5) years of relevant experience in a similar capacity, preferably in managing properties of similar scale and nature.
• Experience in the takeover of at least two (2) new developments in the past five (5) years.
• At least three (3) years of experience providing integrated facilities management services to Government Procurement Entities (GPEs) is preferred.

***Note: Only shortlisted candidate will be contacted for interview. Thank you for your application and understanding.***