Facilities Manager APAC [HVAC system | Vendor Management | AutoCAD]

Good Job Creations (Singapore) Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking an experienced Facilities Manager to oversee daily operations including installations and vendor coordination. The ideal candidate should have a degree in business administration or project management and at least 5 years in facilities management. Responsibilities include ensuring compliance with safety regulations, managing vendor relationships, and preparing budgets. Proficiency in Microsoft Office and AutoCAD is preferred. This position may require occasional travel across APAC office locations.

Qualifications

• Degree in business administration, project management, or related field.
• 5 years of experience in facilities management or project coordination.
• Strong understanding of building operations and security systems.
• Proven project management and vendor negotiation skills.
• Proficiency in Microsoft Office; AutoCAD experience preferred.
• Willingness to travel occasionally across APAC office locations.

Responsibilities

• Manage daily operations including furniture installations and vendor coordination.
• Partner with building management on maintenance and repairs.
• Ensure compliance with Health & Safety regulations.
• Oversee physical security systems and protocols.
• Develop procedures for building and FF&E upkeep.
• Conduct audits and manage furniture inventory.

Skills

Project management

Vendor negotiation

Building operations understanding

Security systems knowledge

Office layout planning

Proficiency in Microsoft Office

Education

Degree in business administration or project management

Tools

Microsoft Office

AutoCAD

Job description

Responsibilities

• Manage daily operations including furniture installations, relocations, HVAC systems, and vendor coordination.
• Partner with building management on maintenance, repairs, and tenant improvements.
• Ensure compliance with Health & Safety regulations and maintain emergency preparedness plans.
• Develop and maintain procedures for building and FF&E upkeep.
• Build cross-location knowledge to support seamless backup coverage.
• Oversee physical security systems and protocols to protect employees, guests, and sensitive information.
• Collaborate with internal and building security teams; maintain proficiency in security software and monitoring systems.
• Administer and review contracts for facilities-related services (e.g., security).
• Maintain internal policies governing vendor use and ensure consistent, cost-effective service delivery.
• Manage furniture inventory and conduct periodic audits.
• Prepare purchase orders, define scopes of work, solicit bids, and coordinate with vendors.
• Lead departmental moves and reconfigurations, ensuring compliance with regulatory and company standards.
• Support lease tracking and renewals; engage with real estate advisors and global design partners.
• Prepare executive-level presentations and budgets for new offices or lease extensions.
• Collect and report environmental data for APAC offices to global headquarters on a monthly basis.
• Perform any other ad hoc duties as assigned.

Requirements

• Degree in business administration, project management, or related field.
• 5 years of experience in facilities management, project coordination, or related roles.
• Strong understanding of building operations, security systems, and office layout planning.
• Proven project management and vendor negotiation skills.
• Proficiency in Microsoft Office (Word, Outlook, Excel); AutoCAD experience preferred.
• Willingness to travel occasionally across APAC office locations.

To apply, kindly send your updated resume to [e-mail]

We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities.

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