Facilities & Admin Officer

ECSAL TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading technology firm in Singapore seeks an experienced office administrator to manage facilities and maintenance tasks effectively. The ideal candidate will have at least 3 years of relevant experience, proficiency in MS Office, and be bilingual in English and Mandarin. Responsibilities include coordinating office renovations, maintaining documentation, and ensuring compliance with safety regulations. The role demands strong coordination skills and the ability to work in a fast-paced environment, with a focus on self-improvement.

Qualifications

• At least 3 years of relevant working experience in Singapore.
• Responsible, committed and independent.
• Positive work attitude and eager to learn.

Responsibilities

• Assist in office facilities and maintenance requirements.
• Oversee office renovation projects.
• Organize and maintain proper facilities management documentation.

Skills

Proficient in MS Office software

Bilingual in English and Mandarin

Strong coordination skills

Ability to work in a fast-paced environment

Education

GCE 'O' Level or above

Job description

Responsibilities

• Assist in office facilities and maintenance requirements by scheduling, assigning and follow up with vendor/ contactors on work progress;
• Undertake and oversee office renovation projects and work with various vendors/ contractors to ensure completion;
• Assist in enhancing office efficiency by planning and implementing office systems, layouts, and safety equipment’s procurement;
• Recommend any improvements to reduce cost or increase efficiency of the facilities services;
• Responsible in the general office management like yearly carpet and office cleaning service
• Assist with Building Management FSM to conduct and coordinate fire drill - CERT exercise
• Support Production and Engineering departments on facilities maintenance, not limited to yearly disposal of expired chemical and damaged equipment under the compliance procedure
• Track and update planned preventive maintenance schedule. Manage quarterly/ yearly renewal and compliance of necessary building and facilities permits and inspections
• Organize and maintain proper facilities management documentation and records
• Provide Office Admin support

Requirements

• GCE ‘0’ Level or above
• At least 3 years of relevant working experience in Singapore
• Proficient in MS Office software
• Bilingual in both English and Mandarin (to liaise with Mandarin-speaking associates)
• Possess good interaction skills and able to communicate with people at all levels
• Strong coordination and multi-tasking skills
• Able to work fast pace environment and complete assigned tasks within schedules
• Willing to do hands-on work such as packing, checking and organizing stock items
• Responsible, committed and independentPositive work attitude and keen to acquire new knowledge for self-improvement
• Basic salary commensurate with experience