Facilities Admin Assistant

MENCAST OFFSHORE & MARINE PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A marine and offshore company in Singapore seeks an Administrative Coordinator to manage daily operations in the facilities and maintenance department. Key responsibilities include overseeing feedback and complaints, liaising with suppliers, coordinating procurement, and monitoring contract renewals. The ideal candidate should have a high school diploma, experience in administrative roles, and excellent organizational skills. This role offers an opportunity to contribute to efficient operations and effective communication within the department.

Qualifications

• Experience in administrative and coordination roles, ideally in facilities or maintenance.
• Ability to handle multiple priorities and tasks efficiently.
• Familiarity with documentation and communication software.

Responsibilities

• Oversee daily administrative tasks in the facilities and maintenance department.
• Manage incoming feedback and aircon complaints.
• Coordinate with procurement for requested items and repairs.
• Liaise with suppliers and contractors for maintenance issues.
• Monitor contract renewals and related permits.

Skills

Organizational skills

Collaboration

Office software proficiency

Education

High school diploma or equivalent

Job description

Position objective and summary

Position objective and summary — To oversee day-to-day administrative and coordination tasks in the facilities and maintenance department, ensuring efficient operations and effective communication. Responsibilities include managing feedback and aircon complaints, procurement coordination, liaison with suppliers and contractors, monitoring contract renewals, and providing support to the maintenance team.

Main tasks / activities / responsibilities

• To carry out the “day-to-day” admin & co-ordination office works in facilities & maintenance department as and when assigned by Assistant Facilities Manager.
• Daily update on all incoming feedback complaints and closely monitor on action to be taken for job completion.
• Daily update on aircon breakdown complaints and follow-up action.
• Raise Purchase Requisition and follow-up closely with Procurement on requested items to order and/or any repair work by ad hoc contractor/s.
• Liaise with suppliers / contractors / LEW, etc on any related maintenance issue/s particularly quotation, inspection, etc.
• Monitor closely on related facilities’ building contract renewals, licences, permits, etc.
• Work closely with maintenance team on any support for materials to order.
• Monthly update on utilities consumption of electrical & water meter readings.
• Any other facilities’ admin support work as and when required as assigned by the Assistant Facilities Manager.

Job requirements

• Minimum of a high school diploma or equivalent.
• Prior experience in administrative and coordination roles, preferably within a facilities or maintenance department.
• Strong organizational skills and ability to prioritize tasks effectively.
• Willingness to collaborate with colleagues.
• Proficiency in using office software for documentation and communication purposes.