Executive/Senior Executive, Procurement

Singapore Storage & Warehouse Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics company in Singapore is seeking an Executive/Senior Executive, Procurement to manage end-to-end procurement operations. Key responsibilities include sourcing coordination, RFQ management, vendor negotiation, and procurement documentation. The ideal candidate will hold a diploma in Business/Supply Chain and possess 2-5 years of relevant experience. Strong organizational skills and proficiency in software like Oracle are essential for handling multiple tasks in a fast-paced environment. This role follows a 5-day work week with specific working hours.

Benefits

5 Days work week

Regular working hours

Qualifications

• 2 to 5 years in procurement or supply chain experience.
• Familiarity with RFQ coordination and vendor management.
• Ability to manage multiple RFQs, P Rs, and POs within timelines.

Responsibilities

• Initiate sourcing activities and issue RFQs to vendors.
• Prepare and issue POs upon PR approval and follow up on them.
• Support new vendor registration and maintain documentation.
• Generate monthly reports on PR/PO turnaround time.

Skills

Strong coordination and follow-up skills

Good vendor communication

Negotiation skills

Proficiency in Microsoft Excel

Education

Diploma in Business/Supply Chain

Tools

Oracle

Job description

Job Summary

The Executive/Senior Executive, Procurement is responsible for supporting end-to-end procurement operations. The role covers sourcing coordination, RFQ management, quotation consolidation, P R and PO processing, contract and maintenance renewals, and vendor coordination. The position requires strong follow-up, accuracy, and ownership to ensure timely procurement support in accordance with company procedures.

Key Responsibilities

• Sourcing and Supplier Management:

  • Receive Request to Source (RFS) forms and initiate sourcing activities
  • Issue RFQs and coordinate with vendors, including site visits where required
  • Consolidate quotations into a clear and accurate comparison table
  • Ensure all sourcing information and communications to vendors are accurate and consistent
  • Conduct price negotiations with vendors as required

• Procurement Operations:

  • Review P R details, evaluation or waiver forms for completeness and accuracy
  • Prepare and issue POs upon P R approval
  • Follow up on PO acknowledgements, deliveries, and advance payment processes
  • Coordinate submission of delivery orders, invoices and approvals for advance payment with Finance where applicable

• Vendor Management & Contracts:

  • Support new vendor registration and documentation
  • Track contract and maintenance expiry dates and support timely renewals
  • Assist in vendor evaluation and performance review exercises
  • Maintain professional and timely communication

• Reporting and Documentation:

  • Monitor and follow up on open POs on a weekly basis
  • Generate monthly reports on PR/PO turnaround time and open PO status
  • Maintain complete and accurate procurement records, including RFQs, quotations, approvals, P Rs, POs, and contracts
  • Ensure all procurement documents are saved in designated folders and are accessible to relevant stakeholders

• Collaboration and Stakeholder Management:

  • Work closely with internal stakeholders to support procurement requirements
  • Proactively flag delays or risks and follow through until closure of order

Requirements

Education and Experience:

• Diploma in Business/Supply Chain or any related field
• 2 to 5 years in procurement or supply chain
• Experience in RFQ coordination, vendor management, price or contract negotiation
• Familiar with PR/PO processes

Skills and Competencies:

• Strong coordination and follow-up skills
• Able to manage multiple RFQs, P Rs and POs and meet timelines
• Good vendor communication and basic negotiation skills
• Good written communication skills
• Proficiency in Microsoft Excel and procurement software, e.g Oracle, willing to learn
• Organized and systematic to maintain documentation
• Ability to work independently and manage multiple tasks in a fast-paced environment
• Ability to work effectively in a team and collaborate with cross-functional departments

Additional Notes

• 5 Days work week
• Working Hours: Monday to Thursday 8.30 am to 6.00 pm. Friday 8.30 am to 5.30 pm.