Executive Secretary

Singapore Health Services Pte Ltd (SingHealth HQ); Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

A leading healthcare provider in Singapore seeks an Executive Secretary to support the Pro Tem CEO during the startup phase. The role demands at least 12 years of experience in providing secretarial support to senior management, especially in dynamic environments. Candidates should demonstrate excellent organisational and communication skills, with proficiency in Microsoft Office applications. This role offers the opportunity to engage closely with leadership and manage complex schedules while maintaining confidentiality.

Qualifications

• At least 12 years of relevant experience providing secretarial or executive support.
• Experience in healthcare, public sector, or start-up environments is preferred.
• Self-motivated and able to work independently.

Responsibilities

• Provide high-level secretarial and administrative support to the CEO.
• Coordinate senior leadership activities and governance processes.
• Handle sensitive and confidential matters with professionalism.

Skills

Organisational skills

Coordination

Time-management

Written communication

Verbal communication

Microsoft Office proficiency

Education

GCE ‘O’ Level or equivalent

Private Secretarial Certificate

Job description

The upcoming Eastern General Hospital (EGH) seeks to provide excellent healthcare and promote healing that is centred around each person. When operational, EGH will provide a comprehensive range of inpatient and outpatient clinical specialties and healthcare services covering emergency, acute and secondary care. EGH’s vision is to be a great hospital for the community and a great workplace for staff, and it seeks to do so by harnessing innovative technologies in patient care, journeying closely with patients and the community to lead healthier and more fulfilling lives, and being an employer of choice that empowers staff in their careers.

For this role, you will provide high-level secretarial and administrative support to the Pro Tem Chief Executive Officer (CEO) in a dynamic and evolving environment. The role supports the effective functioning of the CEO’s Office during the hospital’s start-up phase, including coordination of senior leadership activities, governance and committee processes, and engagement with internal and external stakeholders.

The incumbent will be required to manage complex schedules, handle sensitive and confidential matters, and support a wide range of executive and organisational activities with professionalism, discretion, and sound judgement.

Requirements

• Minimum GCE ‘O’ Level or equivalent with a Private Secretarial Certificate or other relevant secretarial qualification
• At least 12 years of relevant experience providing secretarial or executive support to senior management or C-suite executives
• Experience in a healthcare, public sector, or start-up organisational environment will be an advantage
• Strong organisational, coordination, and time‑management skills, capable of managing multiple priorities and competing demands in a dynamic environment
• Excellent written and verbal communication skills, able to engage professionally with senior management and key stakeholders, and to handle confidential information with discretion and integrity
• Proficient in Microsoft Officepliations (Word, Excel, Access, PowerPoint) required
• Self‑motivated and able to work independently with minimal supervision, while also collaborating effectively within a team