Executive Officer / Assistant Manager, Tengah Business Operations

Success Human Resource Centre Pte Ltd.; Singapore; On-site; SGD 125,000 - 150,000; Full time

Job summary

A recruitment agency in Singapore is seeking candidates for a contracted position that pays up to $5,000 monthly. The role involves managing purchase and work orders, preparing management reports, and improving administrative processes. The ideal candidate should have 3-5 years of backend operations experience with advanced Excel skills. The working hours are Monday to Friday, 8.30 am to 6 pm, and a strong focus on compliance and attention to detail is required.

Qualifications

• Minimum 3–5 years of experience in administration and backend operations.
• Proven experience in defining and maintaining process frameworks.
• Comfortable working with data visualization tools.

Responsibilities

• Issue and validate Purchase Orders and Work Orders.
• Prepare management reports and dashboards for performance tracking.
• Assist with project coordination and administrative tasks.

Skills

Advanced Microsoft Office skills

Analytical mindset

Excellent communication

Experience with Salesforce

Meticulous and organized

Tools

Power BI

ServiceNow

Job description

Employment Type: Contract

Monthly Salary: up to $5,000

Job Details

• Contract
• Geylang Bahru
• Up to $5,000
• Office Hours

Job Description:

Core Operations

• Issue and validate Purchase Orders (PO), Work Orders (WO), and Contract Confirmations (CC) for construction and installation works.
• Maintain and update the resident database, including onboarding, sign-ups, and cancellations.
• Process contractor invoices and ensure timely payments.
• Manage invoicing and collection of payments from residents.

Reporting & Analysis

• Prepare management reports and dashboards to track operational performance.
• Analyze data trends to identify areas for improvement and support strategic planning.
• Administrative & Project Support
• Assist the management team with project coordination and administrative tasks.
• Liaise with internal and cross functional departments to ensure alignment and timely execution of deliverables.

Governance and Process Improvement

• Lead the transition of the billing process to reduce manual intervention and optimize manpower.
• Develop and enhance SOPs and Business Continuity Plans (BCPs) to ensure business continuity
• Establish governance frameworks across functions to ensure compliance with company policies and facilitate transition into Business-As-Usual (BAU) operations.
• Ensuring regulatory and operational compliance
• Driving continuous improvement

Period

• 1 Year Contract

Location

• up to $5,000

Working hours

• Monday to Friday, 8.30am to 6pm

Requirements

• Minimum 3–5 years of experience in administration, backend operations and process improvement
• Proven experience in defining, mapping and maintaining process frameworks
• Advanced Microsoft Office skills, especially Excel (pivot tables, formulas, dashboards), Power BI
• Experience using Salesforce for resident or customer relationship management.
• Familiarity with ServiceNow for workflow automation, ticketing, or service management.
• Comfortable working with data visualization tools and enterprise systems.
• Meticulous and organized, with a strong attention to detail.
• Analytical mindset with the ability to interpret data and generate insights.
• Proactive and resourceful, able to work independently and collaboratively.
• Excellent communication and interpersonal skills
• High integrity and commitment to governance and compliance.
• Ability to work independently and as part of a team

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd

(EA License Number: 97C4832)