Executive, Office Admin & Facilities Management

Singapore Land Authority (SLA); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A governmental agency in Singapore is seeking an Executive for Office Administration and Facilities Management. The ideal candidate will manage administrative tasks, coordinate supplies, and oversee office operations while ensuring efficient communication and organization. Proven experience in office admin and facilities management, along with proficiency in MS Office, is essential for success in this role. Join a dynamic team and contribute to the operational excellence of the agency.

Qualifications

• Proven experience in office administration and facilities management.
• Knowledge in inventory or asset management.
• Attention to detail is crucial.
• Good organizational and time management skills are required.
• Strong communication and interpersonal abilities needed.
• Ability to multi-task and prioritize effectively.
• A team player with a positive mindset.

Responsibilities

• Provide general administrative and clerical support to the office.
• Manage filing, documentation, and data entry.
• Coordinate and stock up office and pantry supplies, deliveries, and meeting setups.
• Manage asset verification.
• Prepare monthly reports on supplies and inventories.
• Handle goods receipt and invoice verification.
• Perform additional tasks as assigned by the supervisor.

Skills

Office administration

Facilities management

Inventory management

Organizational skills

Communication skills

Time management

Interpersonal abilities

Multi-tasking

Proficiency in MS Office

Job description

What the role is

Executive, Office Admin & Facilities Management

What you will be working on

• Provide general administrative and clerical support to the office
• Manage filing, documentation and data entry
• Coordinate and stock up of office and pantry supplies, deliveries, logistic arrangements and set up of meetings
• Asset management and verification
• Prepare monthly reports on supplies/inventories
• Carry out goods receipt and verification of invoices
• Any tasks as assigned by the supervisor

What we are looking for

• Proven experience in office admin & facilities management
• Knowledge in inventory or asset management
• Attention to details
• Good organizational and time management skills
• Good communication and interpersonal abilities
• Ability to multi-task and prioritise effectively
• Team player and positive mindset
• Proficiency in MS Office