Executive (Grant Management), SCALE (Lifelong Education & Training)

National University of Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading research university in Singapore is seeking a qualified candidate for an administrative role in their Lifelong Education & Training Unit. This position involves managing grant administration, liaising with departments, and maintaining documentation. The ideal candidate holds a Bachelor's degree and possesses strong IT and organizational skills. Experience in grant administration is an advantage. The role offers a renewable 3-year contract with competitive salary.

Benefits

Annual variable bonus

Qualifications

• Bachelor's degree from a reputable University.
• Proficient in MS Office applications.
• 1-2 years of related working experience preferred.

Responsibilities

• Perform operational tasks related to grant administration.
• Liaise with NUS CET units and grant agencies.
• Provide administrative support for grant claims.
• Manage queries regarding grant processes.
• Maintain grant-related documentation.
• Assist in audit activities.

Skills

IT savvy

Strong attention to detail

Good communication skills

Organizational skills

Ability to manage multiple tasks

Interpersonal skills

Ability to manage multiple tasks efficiently

Education

Bachelor's degree in any discipline

Tools

MS Office applications

Job description

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.

Job Description

The School of Continuing and Lifelong Education (SCALE) was established to drive the expansion of NUS' lifelong learning offerings in a concerted and strategic way that furthers our mission to be a leading global university, as well as fulfil our role as a public university of Singapore, shaping the future.

Through SCALE, working adults (i.e. professionals, managers and executives) who aspire to stay relevant and ahead of competition, companies looking to up-skill/re-skill their workforce, and even youths exploring quality tertiary education options, have access to NUS' suite of innovative, world‑class continuing and lifelong education offerings.

Drawing on unparalleled access to the multi‑disciplinary expertise of 16 other NUS Faculties/Schools, SCALE offers youth, executive and professional development/education programmes, part‑time and full‑time degree programmes, as well as modular courses that may be taken singly or stacked towards certificates/diplomas/degrees that meet the lifelong learning needs of individuals. All programmes are designed and developed in consultation with the industry to ensure relevance and currency.

About the Role

To augment our manpower resources in the School, we are looking for a suitably qualified candidate to join our Lifelong Education & Training (LET) Unit.

Reporting to the Head of LET, the incumbent will perform administrative functions to ensure the efficiency and effectiveness of the grant management and compliance. The role involves being a Grant Business Partner to CET units within the University, overseeing the smooth execution of grant‑related activities and supporting financial processes and documentation. The successful candidate will address stakeholders' enquiries on funding/claims procedures, coordinate with external agencies on reporting requirements, and assist in preparing materials for regular reporting and audit.

This role is offered on a 3‑year renewable contract basis in the first instance, with the prospect of a regular open employment contract thereafter subject to satisfactory job performance during the first 3 years.

Remuneration is based on a 12‑month salary structure, with annual variable bonus subject to the incumbent's performance and the University/School's prevailing remuneration policies.

The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.

Key Duties & Responsibilities

• Perform day‑to‑day operational tasks related to the administration of the SkillsFuture Singapore (SSG) and other grants managed by the Unit as a Grant Business Partner.
• Liaise with NUS CET units, relevant SCALE units, SSG and other grant agencies on policy/process changes, documentation and reporting requirements.
• Provide strong administrative support for grant claims and disbursement.
• Manage queries from NUS CET units regarding grant processes and compliance.
• Maintain accurate and up‑to‑date records of all grant‑related documentation.
• Support grant audit activities by preparing necessary documentation and reports.
• Assist in streamlining processes for greater efficiency and compliance.

Qualifications

Requirements

• A bachelor's degree in any discipline from a reputable University.
• IT savvy and proficient in MS Office applications.

Experience & Attributes

• 1‑2 years of related working experience. Fresh graduates are welcome to apply.
• Prior experience in grant administration will be an advantage.
• Strong attention to detail, organisational skills, and ability to manage multiple tasks efficiently.
• Good communication (verbal and written) and interpersonal skills, with a positive work attitude.
• Strong team player who is resourceful, resilient and thrives in a fast‑paced work environment.

To expedite application processing, a copy of academic certificates and transcripts from GCE O-level onwards should be uploaded via the online application portal. Salary expectations, if quoted, should be on a 12‑month guaranteed basis; do not include variable components like performance bonuses, incentives & allowances.

More Information

Location: Kent Ridge Campus

Organization: School of Continuing And Lifelong Education

Department : Lifelong Education & Training