Executive Assistant to Chairman

RECRUIT NOW SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment firm in Singapore is looking for an Executive Assistant to the Chairman. This role involves providing comprehensive support, managing both professional and personal responsibilities. The ideal candidate should have at least 5 years of executive support experience along with strong organizational and recruitment skills. Proficiency in Microsoft Office and knowledge of Singapore employment laws are essential for success in this role. Offering a competitive salary of S$4,500 – S$6,000 plus bonuses.

Qualifications

• Minimum 5 years’ experience in executive support or office management.
• Hands-on recruitment experience including sourcing and interviewing.
• Strong knowledge of Singapore employment laws and HR practices.

Responsibilities

• Serve as the main liaison and gatekeeper for the Chairman.
• Prepare, review, and refine executive communications.
• Plan and execute board meetings and corporate events.

Skills

Organizational skills

Discretion

Communication skills

Recruitment experience

Education

Diploma or Degree in Business Administration or related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

HRIS/ATS systems

Job description

Executive Assistant to Chairman

• S$4,500 – S$6,000 basic + variable bonus
• 5 days’ work week; Monday to Friday, 9:00-6:30PM
• Chinatown Point

Role Overview: We are seeking a highly capable Executive Assistant to serve as the primary strategic partner to the Chairman. This role requires exceptional organizational skills, discretion, and the ability to manage both professional and personal responsibilities to enable the Chairman to focus on strategic priorities.

Key Responsibilities:

• Serve as the main liaison and gatekeeper for the Chairman, managing schedules, relationships with board members, investors, senior executives, and external stakeholders.
• Prepare, review, and refine executive communications, presentations, and briefing materials for high-level meetings and decisions.
• Plan and execute board meetings, executive offsites, and corporate events flawlessly.
• Anticipate needs, mitigate risks, and proactively resolve operational issues.
• Provide holistic support across professional and personal domains.
• Lead talent sourcing and recruitment initiatives: identify hiring needs, source candidates, conduct interviews, coordinate with external recruiters, and manage onboarding.
• Independently handle special projects and confidential assignments with discretion and sound judgment.

Requirements:

• Diploma or Degree in Business Administration, Human Resources, or a related field.
• Minimum 5 years’ experience in executive support, office management, HR administration, or senior executive secretary roles.
• Hands-on recruitment experience, including candidate sourcing, interviewing, and working with external hiring partners.
• Strong knowledge of Singapore employment laws, HR practices, and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with HRIS/ATS systems.