Executive Assistant/Senior Executive Assistant, NUHS Residency

National University Polyclinics; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A prominent healthcare institution in Singapore is seeking an Executive Assistant to provide administrative support to the Graduate Medical Education Office. The role includes coordinating residency training, organising meetings, and maintaining documentation. The ideal candidate is meticulous, adaptable, and possess strong communication skills. Fresh graduates with a Diploma are welcomed to apply for this one-year contract position.

Qualifications

• Fresh graduates are welcomed to apply.
• Meticulous, organized and diligent individual.
• Able to work well independently and in teams.

Responsibilities

• Support all matters relating to the Residency training programme.
• Assist in development of programme and curriculum.
• Organise meetings and prepare reports.

Skills

Knowledge of programme coordination

Good written and verbal communication skills

Ability to multi-task

Adaptable and resourceful

Education

Diploma

Job description

Executive Assistant/Senior Executive Assistant, NUHS Residency

Job ID: 8506

Job Function: Administration

Institution: National University Health System

Summary

To provide administrative support to the NUHS Graduate Medical Education (GME) Office and Programme Directors in managing the training of residents to become future specialists. You will report to the Programme Directors and also your reporting officer from the NUHS GME Office.

This position is a 1-year contract role, renewable based on satisfactory job performance.

Key Responsibilities

• Supports as a point of contact for all matters relating to the Residency training programme
• Assists the Programme Coordinator and Programme Director in continual development of programme and curriculum
• Assists to organise meetings, teaching sessions and prepare reports
• Assists to trigger assessments and collate data for report generation
• Assists to coordinate and ensure timely submission of documents and information
• Assists to maintain accurate documentation and ensure successful accreditation of the programmes
• Assists to liaise and coordinate with internal and external stakeholders
• Support events and education-related activities organised by NUHS GME Office
• Any other duties as assigned

Requirements

• Diploma holder
• Fresh graduates are welcomed to apply
• Knowledge of programme coordination and experience in administration is an advantage
• Meticulous, organised and diligent
• Adaptable, resourceful and responsible
• Able to work well independently and in teams
• Good written and verbal communication skills
• Able to multi-task and work in a dynamic, fast-paced environment