Senior Executive Assistant & Investment (Healthcare & Life)

Temasek International Pte. Ltd.; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading global investment company in Singapore is seeking an experienced Executive Assistant to provide comprehensive secretarial support to the Managing Director. The ideal candidate will have at least 10-12 years of experience with advanced MS Office skills and must excel in managing competing priorities in a fast-paced environment. This role includes responsibilities such as diary management, scheduling meetings, and coordinating travel arrangements. The position offers opportunities for professional growth within the company.

Qualifications

• Minimum of 10-12 years providing full secretarial support to senior leaders.
• Advanced proficiency in MS Office tools is required.
• Must be able to handle tight deadlines and multiple priorities.

Responsibilities

• Provide comprehensive secretarial support to the Managing Director.
• Manage and coordinate administrative tasks for smooth operations.
• Oversee full diary management including scheduling appointments.

Skills

Fast learner

Strong coordination

Proactive approach

Excellent communication skills

Ability to handle multiple tasks

Education

A-level, Polytechnic diploma, or secretarial qualifications

Tools

MS Office (Word, Outlook, Excel, PowerPoint)

Job description

Overview

Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$434 billion (US$324 billion, €299 billion, £250 billion, and RMB2.35 trillion) as at 31 March 2025. Marking our unlisted assets to market would provide S$35 billion of value uplift and bring our mark to market net portfolio value to S$469 billion.

Our Purpose “So Every Generation Prospers” guides us to make a difference for today’s and future generations.

Operating on commercial principles, we seek to deliver sustainable returns over the long term.

We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.

Responsibilities

• Provide comprehensive secretarial support to MD
• Manage and coordinate administrative tasks to ensure smooth operations.
• Any other form of ad hoc support to members of the team as required.
• Oversee full diary management including scheduling appointments and meetings.
• Schedule and coordinate a variety of meetings, conference calls, and video conferences (both internal and external).
• Assist in the preparation and printing of materials for meetings.
• Arrange international and domestic travel, including flights, hotels, and transportation.
• Complete and submit claims for corporate card expenses and out-of-pocket business expenses.
• Ensure timely submission and compliance with corporate and travel policies.
• Order and manage stationery and office supplies.
• Archive, file, scan, and print documents as needed.
• Prepare and set up refreshments for major meetings.
• Perform ad-hoc duties such as organizing team-building and bonding events.

Requirements

• Experience: Minimum of 10-12 years of experience providing full secretarial support to senior leaders and teams.
• Technical Skills: Advanced proficiency in MS Office, including Word, Outlook, Excel, and PowerPoint.
• Education: Minimum A-level, Polytechnic diploma, or secretarial qualifications.
• Skills:
  • Fast learner with the ability to connect the dots.
  • Strong coordination and management of competing priorities with various stakeholders.
  • Proven team player with a proactive approach and the ability to take initiative.
  • Ability to work independently without supervision.
  • Excellent communication skills at all levels.
  • Ability to handle multiple tasks and competing priorities, often with tight deadlines.
  • Willingness to work overtime to complete tasks.