Executive Assistant

Recruit Express Pte Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading staffing firm in Singapore is looking for an Executive Assistant to support MEDICAL operations for 6 months. Responsibilities include event coordination for HEAL Friday sessions, management of communications and shared mailbox, and maintaining proper documentation. Candidates should have a minimum degree in Secretarial studies, along with at least 2 years of relevant administrative experience in coordination and secretarial work. This role offers a salary of up to $4,500.

Qualifications

• Minimum 2 years of relevant experience in admin coordination.
• Experience in secretarial work is required.

Responsibilities

• Coordinate weekly HEAL Friday sessions with logistics and speaker invites.
• Monitor and triage the shared mailbox, draft communications.
• Maintain trackers and ensure proper organization of SharePoint folders.

Skills

Administrative coordination

Communication skills

Event management

Education

Min Degree in Secretarial

Job description

Executive Assistant - MEDICAL (6 months/GOVT) - up to $4.5k #HAO

Salary: up to $4500
Duration: 6 months

Working Days & Hours: Mon-Fri office hours

Location: Kent Ridge

Job Description:
1. HEAL Friday & Event Operations

• Coordinate weekly HEAL Friday sessions (speaker invites, confirmations, logistics).
• Prepare and circulate pre‑reads, slides, and session materials.
• Manage attendance tracking, run-time support, and post‑session follow‑ups.
• Update HEAL Friday master tracker and SOP-driven workflows.

2. Communications & Shared Mailbox Management

• Monitor and triage the CHI HEAL shared mailbox.
• Draft and send announcements, reminders, and stakeholder communications.
• Maintain and update mailing lists/distribution groups.
• Maintain trackers (speakers, content pipeline, analytics, follow-ups).
• File minutes, decisions, and ensure proper SharePoint folder organisation.
• Assist with small procurement routing, quotations, budget memos (as instructed).
• Follow up on action items across multiple stakeholders.

Job Requirements: Min Degree in Secretarial w min 2 yrs of relevant experience in admin coordination experiences and secretarial work experiences

Interested candidates, please submit your resume to: [e-mail]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)