Executive Assistant, HR Corp Office (West/6 months/Healthcare)

MCI CAREER SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an HR Support Coordinator for a 6-month contract. The ideal candidate will assist HR Business Partners with daily operations, coordinate interviews, and manage admin tasks such as invoicing and maintaining documentation. Applicants should hold a diploma and have at least one year of relevant experience. Proficiency in Microsoft Excel is essential, along with creative skills in Canva for HR announcements. This position offers a basic salary of $2200 - $2900 and is located at One-North, Solaris.

Qualifications

• At least 1 year of relevant experience in admin work.
• Able to manage high-volume activities with data confidentiality.
• Comfortable with Microsoft Excel to handle data and reports.

Responsibilities

• Provide support to HR Business Partners in day-to-day operations.
• Assist and coordinate interview arrangements.
• Organize meetings and appointments for reporting officers.
• Recruit Intern/Temp Staff and support onboarding processes.
• Process invoices and maintain proper HR documentation.

Skills

Coordinating interviews

Data management

Microsoft Excel

Canva

Office administration

Education

Diploma

Job description

Job Summary:

• Basic Salary: $2200 - $2900
• Location: One-North, Solaris
• Working hours: Monday – Friday (Office hours)
• 6 months contract (Only commence on/after 4 February 2026)

Job Responsibilities:

• Provide support to HR Business Partners in the day-to-day operations.
• Assist and coordinate interviews arrangement.
• Organise and schedule meetings/appointments for reporting officers.
• Recruitment for Intern/Temp Staff and support on-boarding & off-boarding processes.
• Process invoices.
• Maintain proper HR documentation.
• Draft weekly new hire welcome note for HR.
• Maintain a proper filling system and documentation, and protects operations by keeping information confidential.
• Assist in Orientation and Employee Lifecycle events.
• Any other HR related admin and project works.

Requirements:

• Diploma holder
• At least 1 year of relevant experience in coordinating interviews / raising invoices / other admin work.
• Able to manage high-volume activities and handle data confidentiality.
• Able to work under tight timeline and respond to changing priorities.
• IT savvy and comfortable with the use of Microsoft Excel to handle data and reports.
• Able to use Canva to design ad-hoc HR announcements.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

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We regret to inform that only shortlisted candidates would be notified.

Foo Kai Jing (Fiona)
Registration Number: R2199329
EA License No: 06C2859 (MCI Career Services Pte Ltd)