Executive Assistant [Healthcare | West | Up to $3,200 + AWS + VB]

GOOD JOB CREATIONS (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A professional services company is seeking a candidate for managing patient billing processes. Responsibilities include verifying billing accuracy, maintaining contracts, coordinating team events, and performing administrative tasks. The ideal applicant should have at least GCE 'A' Level or a Diploma and be proficient in Microsoft Office. Strong communication skills are essential.

Qualifications

• Minimum GCE 'A' Level or Diploma in any discipline.
• Understanding of billing and basic accounting is an added advantage.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Effective communication and interpersonal skills.

Responsibilities

• Verify and process patient billing for all OT cases.
• Maintain and update contracts for OT implants and consumables.
• Monitor usage of consignment items and coordinate replenishment.
• Organize and coordinate team meetings and events.
• Manage procurement processes from quotations to payment.
• Support onboarding and offboarding processes for staff.
• Handle internal and external mail distribution.
• Perform general administrative tasks.
• Answer phone calls and manage enquiries.

Job description

[Job ID: 1092796]

Responsibilities

• Verify and process patient billing for all OT cases, ensuring accuracy and timely invoicing to vendors for consignment items.
• Maintain and update contracts for OT implants and consumables, including pricing, item codes, and purchase order details.
• Monitor usage of consignment items and coordinate replenishment when stock is low.
• Organize and coordinate team meetings and events, including venue booking, agenda collation, and catering arrangements.
• Manage procurement processes, from obtaining supplier quotations to submitting invoices for payment.
• Support onboarding and offboarding processes for clinicians and department staff.
• Handle internal and external mail distribution for the department.
• Perform general administrative tasks such as document typing, filing, scanning, photocopying, and record-keeping.
• Answer phone calls, manage enquiries, and relay messages appropriately.

Requirements

• Minimum GCE 'A' Level or Diploma in any discipline.
• Understanding of billing and basic accounting is an added advantage.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Effective communication and interpersonal skills.

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