Executive Assistant

CELECTI PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare organisation is looking for an Admin Executive to provide secretarial support to the Director and assist in various administrative duties. The ideal candidate should have a diploma and 2-3 years of relevant experience in healthcare settings. This role involves managing calendars, handling documentation, and supporting research activities. The position offers a salary of up to S$4500/month, working Monday to Friday during office hours.

Qualifications

• Minimum 2 - 3 years of relevant administrative experience in healthcare settings.

Responsibilities

• Provide secretarial and calendar management support to the Director.
• Handle incoming and outgoing mails, documentation, filing, photocopying, faxing and records management.
• Coordinate departmental and ad-hoc meetings.
• Collate data and statistics, including training attendance records.
• Support research administration such as grants and training.
• Provide secretariat support for research initiatives.
• Manage administrative matters including leave tracking and IT requests.
• Maintain departmental email and intranet page.

Skills

Proficient in MS Office

Meticulous with an eye for details

Education

Diploma in any discipline

Job description

Overview

Working location: Central North/ Accessible from MRT station

Salary up to S$4500/month

Monday to Friday, Office Hours

A healthcare organisation is currently seeking a candidate to join them as an Admin Executive (Healthcare).

Job Responsibilities

• Provide secretarial and calendar management support to the Director, including but not limited to scheduling, claims, travel and clerical tasks.
• Handle incoming and outgoing mails, documentation, filing, photocopying, faxing and records management.
• Coordinate departmental and ad-hoc meetings, including logistics, room setup, minutes, refreshments and reminders.
• Collate data and statistics, including training attendance records and submissions to HR where required.
• Support research administration such as grants, presentations, research events, training courses and ethics seminars.
• Provide secretariat support for research initiatives, track research outcomes and maintain training records.
• Manage administrative matters including leave tracking, IT requests, procurement, payments, asset and filing systems.
• Maintain departmental email and intranet page and perform other duties as assigned.

Job Requirements

• Diploma in any discipline
• Minimum 2 - 3 years of relevant administrative experience in healthcare settings
• Proficient in MS Office
• Meticulous with an eye for details

Looking for a new job or career opportunity? Please email your detailed resume in MS Word Format to [e-mail]

Ammerline Lam Sze Yi

CEI Reg. No.: R1104463

Celecti Pte Ltd

EA Licence No.: 16C8045

Contact No.: 9619 0516