Executive Assistant (Founder & Operations Support)

CAL AESTHETIC PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading medical aesthetic firm in Singapore is seeking an organized and proactive Executive Assistant. The role involves supporting the Founder with various tasks, including coordinating schedules, managing communications, and assisting with events. Ideal candidates should possess strong English proficiency and have experience in operations or client-facing roles. Familiarity with digital tools, particularly Google Suite, is essential. Apply now to contribute to a dynamic environment where aesthetics meet lifestyle.

Qualifications

• 2-5 years’ experience in EA, operations, coordination, or client-facing roles.
• Comfortable working in a fast-moving environment.
• Experience in beauty, wellness, lifestyle, design, or medical aesthetics is a plus.

Responsibilities

• Attend internal and external meetings; take minutes and track follow-ups.
• Prepare briefs, research, presentations, and talking points.
• Coordinate the Founder’s schedules, reminders, and priorities.
• Act as a point of contact for partners, clients, and internal teams.
• Support brand events, media days, launches, and special projects.

Skills

Strong written & spoken English

Proactive communication

Organisational skills

Tech-savviness

Education

Diploma/Degree preferred

Tools

Google Suite

Basic AI tools

Job description

CAL MED is the medical aesthetic arm of CAL Concept & Lifestyle, offering medically led treatments powered by advanced technologies and guided by doctors and Deka-certified therapists. As the first Deka Centre of Excellence in Singapore, we are known for combining clinical-level results with CAL’s signature lifestyle-forward, design-driven approach — making medical aesthetics feel modern, warm, and personalised.

Key Responsibilities

• Attend internal and external meetings; take minutes and track follow-ups
• Prepare briefs, research, presentations, and talking points
• Coordinate the Founder’s schedules, reminders, and priorities
• Act as a point of contact for partners, clients, and internal teams
• Work with departments to ensure timelines and deliverables are met
• Support brand events, media days, launches, and special projects
• Assist with internal organisation, reports, and operational documents
• Help keep the Founder organised, informed, and prepared
• Coordinate simple lifestyle appointments or logistics when needed
• Assist with occasional personal tasks that support smoother day-to-day workflow
  

Requirements:

We’re looking for someone organised, proactive, and naturally good with people — someone who can anticipate needs, communicate confidently, and stay steady in a fast-moving environment. You should enjoy working closely with the Founder, be comfortable handling different moving parts, and be tech-savvy enough to navigate Google Suite and basic project tools with ease. A solutions-driven mindset and the confidence to communicate well with different people are important.

• Strong written & spoken English
• Diploma/Degree preferred
• 2–5 years’ experience in EA, operations, coordination, or client-facing roles
• Familiar with Google Suite, digital tools, and basic AI
• Experience in beauty, wellness, lifestyle, design, or medical aesthetics is a plus
• Singaporean/PR preferred

To apply, please send your resume and a brief introduction of yourself to [e-mail].