Executive Assistant

CAL AESTHETIC PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading medical aesthetics firm in Singapore is seeking an Executive Assistant to support the Founder in various tasks including coordination of schedules, preparation of reports, and managing communications. The ideal candidate should be proactive, organized, and capable of thriving in a fast-paced environment. A background in beauty or wellness is preferred, along with strong communication skills and familiarity with Google Suite. This role will also involve supporting brand events and handling administrative duties.

Qualifications

• 2–5 years’ experience in EA, operations, coordination, or client-facing roles.
• Experience in beauty, wellness, lifestyle, design, or medical aesthetics is a plus.
• Singaporean/PR preferred.

Responsibilities

• Attend internal and external meetings; take minutes and track follow-ups.
• Prepare briefs, research, presentations, and talking points.
• Coordinate the Founder’s schedules, reminders, and priorities.
• Act as a point of contact for partners, clients, and internal teams.
• Support brand events, media days, launches, and special projects.

Skills

Strong written & spoken English

Proactive communication

Time management

Tech-savviness

Education

Diploma/Degree preferred

Tools

Google Suite

Basic AI tools

Job description

CAL MED is the medical aesthetic arm of CAL Concept & Lifestyle, offering medically led treatments powered by advanced technologies and guided by doctors and Deka-certified therapists. As the first Deka Centre of Excellence in Singapore, we are known for combining clinical-level results with CAL’s signature lifestyle-forward, design-driven approach — making medical aesthetics feel modern, warm, and personalised.

Key Responsibilities

• Attend internal and external meetings; take minutes and track follow-ups
• Prepare briefs, research, presentations, and talking points
• Coordinate the Founder’s schedules, reminders, and priorities
• Act as a point of contact for partners, clients, and internal teams
• Work with departments to ensure timelines and deliverables are met
• Support brand events, media days, launches, and special projects
• Assist with internal organisation, reports, and operational documents
• Help keep the Founder organised, informed, and prepared
• Coordinate simple lifestyle appointments or logistics when needed
• Assist with occasional personal tasks that support smoother day-to-day workflow

Requirements

We’re looking for someone organised, proactive, and naturally good with people — someone who can anticipate needs, communicate confidently, and stay steady in a fast-moving environment. You should enjoy working closely with the Founder, be comfortable handling different moving parts, and be tech-savvy enough to navigate Google Suite and basic project tools with ease. A solutions-driven mindset and the confidence to communicate well with different people are important.

• Strong written & spoken English
• Diploma/Degree preferred
• 2–5 years’ experience in EA, operations, coordination, or client-facing roles
• Familiar with Google Suite, digital tools, and basic AI
• Experience in beauty, wellness, lifestyle, design, or medical aesthetics is a plus
• Singaporean/PR preferred

To apply, please send your resume and a brief introduction of yourself to [e-mail].