Executive Assistant (Family Office)

OceanSTAR Elite Engineering Groups Pte. Ltd.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A family office company in Singapore seeks an Executive Assistant to provide comprehensive support, including managing schedules, travel arrangements, and confidential documentation. The ideal candidate will be discreet, proactive, and able to handle various priorities seamlessly. This full-time role demands trustworthiness and strong communication skills.

Qualifications

• Ability to manage calendars and appointments discreetly.
• Experience in handling travel arrangements and lifestyle management.
• Competence in organizing and maintaining confidential files.

Responsibilities

• Manage daily requests and scheduling for the Principal.
• Handle travel, including visas and reservations.
• Support finance-related tasks for expense management.

Skills

Discretion

Proactivity

Multi-tasking

Trustworthiness

Polished communication

Adaptability

Job description

Overview

Executive Assistant (Family Office) – Location: Central. This role supports a family office with a mix of executive to admin support, household coordination and lifestyle management. The role requires discretion, proactivity and the ability to juggle multiple priorities.

Responsibilities

• Direct support to the Principal/Group FC and Family: managing calendars, travel, appointments, and day-to-day requests.
• Travel and lifestyle: handling international/domestic trips, visas, reservations and other family-to-office events.
• Administration: organizing documents, contracts and confidential files for personal and business-related matters.
• Finance-related duties: assisting with expenses, payments and following up with accountants/advisors when needed.
• Liaison: acting as a bridge between the family, office staff and external contacts, with tact and discretion.

The family values someone who is trustworthy, polished and adaptable, who can anticipate needs, handle sensitive information and keep things seamless behind the scenes.

EA License No: 96C4864
CEI Reg No: R1104487 (Tan Hui Yung Janet)

Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Oil and Gas