Executive Assistant cum HR - CK

PASONA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment firm in Singapore is seeking an Executive Assistant cum HR professional to support the Director. The role requires 5+ years of experience in office management and HR, along with strong knowledge of Singapore employment laws. Responsibilities include optimizing the Director's schedule, managing relationships with stakeholders, and preparing executive communications. The ideal candidate will possess excellent organizational skills and the ability to handle confidential information discreetly. Interested applicants should email their resume to apply.

Qualifications

• Minimum 5 years' experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Excellent organizational and multitasking skills with strong attention to detail.

Responsibilities

• Serve as the primary strategic partner to the Director, optimizing their schedule.
• Act as the key representative and gatekeeper for the Director's office.
• Prepare and polish executive-level communications for high-stakes meetings.
• Orchestrate all aspects of board meetings and corporate functions.
• Anticipate needs and proactively resolve issues to ensure seamless operations.
• Manage special projects and confidential assignments with discretion.

Skills

Office management experience

HR administration

Knowledge of Singapore employment laws

Proficiency in MS Office

Excellent organizational skills

Professional communication skills

Ability to handle confidential information

Proactive and resourceful

Education

Diploma/Degree in Business Administration, HR or related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

HRIS systems

Job description

Job title: Executive Assistant cum HR (Job ID: 20007) -CK

Location: Central

Responsibilities

• Serve as the primary strategic partner to the Director, optimizing their schedule and managing all administrative and logistical functions.
• Act as the key representative and gatekeeper for the Director's office, managing relationships with board members, investors, and other key stakeholders.
• Prepare and polish executive-level communications, presentations, and briefing materials for high-stakes meetings.
• Orchestrate all aspects of board meetings, executive offsites, and other corporate functions with flawless execution.
• Operate with a high degree of foresight, anticipating needs and proactively resolving issues to ensure seamless operations.
• Provide holistic support across professional and personal domains, enabling the Director to maintain focus on strategic priorities.
• Independently manage special projects and confidential assignments with absolute discretion and integrity.

Qualifications

• Diploma/Degree in Business Administration, HR, or related field.
• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.
• Excellent organizational and multitasking skills with strong attention to detail.
• Professional communication skills.
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and able to work independently.

Interested applicants please send your resume to [e-mail] with email subject header "Executive Assistant cum HR (Job ID: 20007) -CK".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.