Executive Assistant

ACHIEVE TECHNOLOGY ASIA PACIFIC PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A leading technology firm in Singapore is seeking an Executive Assistant to manage calendars for the CEO and Partners, coordinate meetings, and provide high-level administrative support. The ideal candidate will have over 5 years of experience supporting C-suite executives within a multinational organization, strong multitasking abilities, and excellent communication skills in English. Proficiency in Microsoft Office is essential. This is a 3-month contract position with the potential for conversion.

Qualifications

• Minimum of 5 years' experience as an Executive Assistant or Senior Administrative Assistant.
• Prior experience supporting C-suite executives, preferably in a multinational organization.

Responsibilities

• Manage complex calendars for the CEO and Partners, coordinating across multiple time zones.
• Serve as the primary point of contact for stakeholders requiring CEO's or Partners' attention.
• Schedule and coordinate internal and external meetings with agenda preparation.
• Provide administrative support, drafting and editing emails and memos.
• Arrange travel logistics including flights and accommodations.
• Oversee office administration and operational management.

Skills

Experience as an Executive Assistant

Attention to detail

Problem-solving skills

Organizational skills

Time management

Verbal and written communication skills

Ability to work independently

Team player

Understanding of the investment and financial services industry

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Work Location: Asia Square Tower
3 months contract: Convertible

Key Duties & Responsibilities

• Manage complex calendars for the CEO and Partners, coordinating across multiple time zones.

• Serve as the primary point of contact for internal and external stakeholders requiring the CEO’s or Partners’ attention or action.

• Proactively schedule and coordinate internal and external meetings, including agenda preparation, venue booking, technology setup, and meeting minutes documentation.

• Provide administrative support, including drafting and editing emails, memos, and other communications on behalf of the CEO and Partners.

• Arrange and manage travel logistics, including flights, accommodation, dining reservations, itineraries, and travel expense tracking.

• Draft, prepare, and distribute communications on behalf of the CEO and Partners.

• Oversee office administration and day-to-day operational management.

• Coordinate and support administrative and logistical arrangements for internal and external events.

• Handle expense reporting and claims processing.

• Assist the CEO with personal errands as required.

Perform other ad-hoc duties as needed.

Skills & Qualifications

• Minimum of 5 years’ experience as an Executive Assistant or Senior Administrative Assistant.

• Prior experience supporting C-suite executives, preferably within a multinational organization or with international exposure.
• Strong multitasking ability with excellent attention to detail and problem-solving skills.
• Exceptional organizational and time management capabilities.
• Excellent verbal and written communication skills in English.
• Ability to work independently, prioritize tasks effectively, and manage competing deadlines.
• High level of professionalism, discretion, and integrity.
• Strong team player with a collaborative mindset.
• Good understanding of the investment and financial services industry.
• Bachelor’s degree or equivalent experience.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.