Executive Assistant (1 Year Contract) - Global Investment Firm

Page Personnel; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading global investment firm in Singapore is seeking a skilled Executive Assistant to support the CEO and management team. The role demands exceptional organizational and multitasking skills, including managing the CEO's calendar and travel arrangements. Ideal candidates will have at least 2 years of experience in a similar role within the Financial Services industry and possess high professionalism, integrity, and discretion. This position is located in a collaborative and dynamic environment that offers high-level exposure to executive operations.

Qualifications

• Minimum of 2 years of experience in a secretarial role, preferably in Financial Services.
• Ability to work under pressure and manage tight deadlines.
• High level of professionalism and discretion in handling confidential matters.

Responsibilities

• Manage the CEO's calendar, appointments, and travel across time zones.
• Prepare executive-level reports and correspondence.
• Document and distribute meeting minutes and track action items.

Skills

Organizational skills

Multitasking abilities

Attention to detail

Problem-solving

Stakeholder management

Tools

MS Office

Concur system

Job description

About Our Client

A global private investment firm managing diversified private market assets across private equity, infrastructure, real assets, and credit for institutional and private investors worldwide.

Job Description

• To be part of a globally recognised firm.
• A collaborative and inclusive work environment.
• Manage and coordinate the CEO'S calendar, appointments, and travel arrangements across multiple time zones.
• Prepare executive-level reports, presentations, and correspondence on behalf of the CEO.
• Assist a team of 10 across various admin tasks.
• Schedule, organize, and prepare materials for meetings, conferences, and corporate events.
• Submission of expense claims through concur system.
• Document and distribute meeting minutes, track action items, and ensure timely follow-ups.
• Work closely with cross-functional teams and external partners when necessary.

The Successful Applicant

• Has 2 years of experience in secretarial role, ideally within the Financial Services industry.
• Strong organizational and multitasking abilities with attention to detail.
• Ability to work under pressure, meet tight deadlines, and handle competing priorities.
• High level of professionalism, integrity, and discretion in dealing with confidential matters.
• Excellent business acumen, stakeholder management and organisation skills.
• A proactive approach to problem-solving and assisting management needs.
• Proficient in MS Office and systems.

What's on Offer

The role offers high-level exposure assisting a CEO and management team, combining executive calendar and travel management, stakeholder coordination, and end-to-end administrative support in a fast-paced, diverse environment.