Executive Assistant (1 Year Contract)

MICHAEL PAGE INTERNATIONAL PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global private investment firm in Singapore is seeking an experienced Executive Assistant to manage the CEO's calendar and provide administrative support. The ideal candidate has at least 2 years of relevant experience in the Financial Services industry, strong organizational skills, and is proficient in MS Office. This role offers high-level exposure to executive operations and requires professionalism, discretion, and the ability to manage competing priorities effectively.

Benefits

High-level exposure to executive operations

Collaborative work environment

Qualifications

• Minimum 2 years of experience in a secretarial role, ideally in the Financial Services industry.
• Ability to handle pressure, tight deadlines, and competing priorities.
• High level of professionalism and discretion.

Responsibilities

• Manage and coordinate the CEO's calendar and travel arrangements.
• Prepare executive-level reports and correspondence.
• Assist a team of 10 with various admin tasks.

Skills

Organizational abilities

Multitasking

Attention to detail

Stakeholder management

Problem-solving

Tools

MS Office

Job description

• To be part of a globally recognised firm.
• A collaborative and inclusive work environment.

About Our Client

A global private investment firm managing diversified private market assets across private equity, infrastructure, real assets, and credit for institutional and private investors worldwide.

Job Description

• Manage and coordinate the CEO'S calendar, appointments, and travel arrangements across multiple time zones.
• Prepare executive-level reports, presentations, and correspondence on behalf of the CEO.
• Assist a team of 10 across various admin tasks.
• Schedule, organize, and prepare materials for meetings, conferences, and corporate events.
• Submission of expense claims though concur system.
• Document and distribute meeting minutes, track action items, and ensure timely follow-ups.
• Work closely with cross-functional teams and external partners when necessary.

The Successful Applicant

• Has 2 years of experience in secretarial role, ideally within the Financial Services industry.
• Strong organizational and multitasking abilities with attention to detail.
• Ability to work under pressure, meet tight deadlines, and handle competing priorities.
• High level of professionalism, integrity, and discretion in dealing with confidential matters.
• Excellent business acumen, stakeholder management and organisation skills.
• A proactive approach to problem-solving and assisting management needs.
• Proficient in MS Office and systems.

What's on Offer

The role offers high-level exposure assisting a CEO and management team, combining executive calendar and travel management, stakeholder coordination, and end-to-end administrative support in a fast-paced, diverse environment.

Contact

Nicole Chan (Lic No: R2198620 / EA no: 18C9065)

Quote job ref

JN-112025-6893764

Phone number

[phone]