Executive Assistant

RecruitFirst Pte. Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking an Executive Assistant to provide high-level administrative support to the Managing Director and senior leadership. The role involves managing schedules, preparing meeting agendas, and handling various administrative tasks. The ideal candidate will have 3-5 years of experience and strong communication skills, with proficiency in Microsoft Office. This position is crucial for the smooth running of the office, requiring attention to detail and the ability to maintain confidentiality.

Qualifications

• 3-5 years of experience as an Executive Assistant or similar role.
• Ability to interact effectively with individuals at all levels.
• Ability to prioritize tasks and work under pressure.
• Ability to maintain confidentiality.

Responsibilities

• Manage the Managing Director’s calendar and schedule.
• Prepare agendas and take meeting minutes.
• Handle various administrative tasks and correspondence.
• Act as the first point of contact for the office.
• Provide support for special projects and events.
• Maintain office supplies and operations.

Skills

Outstanding communication skills

Organisational skills

Time-management skills

Proficiency in Microsoft Office

Attention to detail

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

About the role

This is an exciting opportunity to join as an Executive Assistant. As a key member of the team, you will provide high-level administrative and executive support to the Managing Director and senior leadership. Your role will be crucial in ensuring the smooth running of the office and enabling the business to thrive.

What you'll be doing

1. Manage the Managing Director’s calendar, schedule meetings and travel arrangements
2. Prepare agendas, take meeting minutes and follow up on action items
3. Handle a wide range of administrative tasks, including correspondence, filing, and expense reporting
4. Act as the first point of contact, managing incoming calls and visitors
5. Provide support for special projects and events as needed
6. Maintain office supplies and oversee office operations

What we're looking for

1. Minimum 3-5 years of experience as an Executive Assistant or in a similar high-level administrative role
2. Outstanding communication and interpersonal skills, with the ability to interact effectively with individuals at all levels
3. Excellent organisational and time‑management skills, with the ability to prioritise tasks and work under pressure
4. Proficient in using Microsoft Office suite, particularly Outlook, Excel, and PowerPoint
5. Proactive, discreet, and able to maintain confidentiality
6. Strong attention to detail and a commitment to delivering high-quality work

Interested applicants, please send your resume to [e-mail].

All applications will be treated with strictest confidentiality. We regret that only shortlisted candidates will be notified. Thank you.