EXECUTIVE ASSISTANT

RD AMERICAN SCHOOL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An international educational institution is seeking an experienced Executive Assistant in Singapore to provide high-level administrative support to senior leadership. The ideal candidate will manage calendars, coordinate travel, and assist with strategic projects. Key qualifications include a relevant bachelor's degree and 3–5 years of experience. Strong English skills are required, and flexibility for travel is necessary.

Qualifications

• 3–5 years of experience as an Executive Assistant or in a project/operations support role.
• Strong English communication skills (spoken and written); other languages an advantage.
• Proficient in managing calendars, reports, and correspondence.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Assist with operational projects and strategic initiatives.
• Organize domestic and international travel arrangements.

Skills

Organizational skills

Communication skills

Problem-solving skills

Flexibility

Education

Bachelor’s degree in Business Administration or related field

Job description

Role

The Executive Assistant (EA) will provide high-level administrative and operational support to senior leadership, while also playing a key role in assisting with strategic projects and school-wide initiatives. This role requires a proactive, highly organized individual with strong execution skills, the ability to work under pressure, and flexibility to travel as needed.

Responsibilities

Executive Support

• Manage calendars, meetings, and correspondence for senior leadership.
• Prepare reports, presentations, and briefing materials for meetings and board updates.
• Coordinate and follow up on action items from leadership meetings.
• Serve as a point of contact for internal and external stakeholders.

Operational & Strategic Support

• Assist with operational projects, process improvements, and school initiatives.
• Support strategic planning by collecting data, preparing analysis, and tracking key metrics.
• Coordinate cross-departmental projects and ensure timely execution.
• Help implement leadership decisions and follow through on project deliverables.

Travel & Event Coordination

• Organize domestic and international travel arrangements for senior leadership.
• Support planning and execution of events, conferences, and school functions.

Additional Responsibilities

• Maintain confidentiality and exercise discretion in handling sensitive information.
• Demonstrate self-discipline and ability to manage multiple priorities under pressure.
• Provide ad-hoc support to leadership as required.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 3–5 years of experience as an Executive Assistant or in a project/operations support role.
• Strong English communication skills (spoken and written); other languages an advantage.
• Excellent organizational, planning, and execution skills.
• Ability to work independently, take initiative, and manage multiple priorities.
• Comfortable working in a fast-paced, start-up environment and able to handle pressure.
• Willingness to travel frequently for work, including internationally.
• High level of discretion, professionalism, and attention to detail.
• Adaptable to a fast-paced international school environment.

At RD American School, you’ll be part of a forward-thinking team shaping the future of education. You’ll have the opportunity to innovate, lead, and make a meaningful impact on learners and families across the region.