Executive Assistant

Bombardier; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global aerospace services provider is seeking an Executive Assistant in Singapore to provide high-level support to the General Manager. The ideal candidate will manage complex calendars, coordinate travel, and liaise with stakeholders while ensuring confidentiality and discretion. Experience in aviation or a related regulated industry and strong organizational skills are essential for success in this challenging role. This position promotes a collaborative environment with opportunities for growth.

Benefits

Flexible and hybrid work policies

Competitive referral program

Qualifications

• 6-8 years of experience as an Executive Assistant or Senior Administrative Assistant.
• Experience in aviation, engineering, manufacturing, or regulated industries preferred.
• Prior exposure to multinational or matrix organisations.

Responsibilities

• Manage the GM’s complex calendar and travel itineraries.
• Act as a liaison for internal stakeholders and international offices.
• Coordinate meetings and events including agenda preparation and minutes taking.

Skills

Organisational skills

Time-management skills

Excellent communication

Stakeholder management

Proficient in Microsoft Office

Job description

Role Purpose

The Executive Assistant (EA) provides high-level, confidential and proactive support to the General Manager of the Bombardier Aerospace Service Centre in Singapore. The role is critical in ensuring smooth executive operations, effective stakeholder coordination, and professional execution of leadership, communication and engagement activities in a regulated aerospace MRO environment.

The EA acts as a trusted gatekeeper, coordinator and liaison, supporting the GM in managing priorities, communications and site-level initiatives while maintaining discretion, accuracy and operational awareness.

Key Responsibilities

• Manage the GM’s complex calendar, appointments and reminders across local and international time zones
• Proactively plan and coordinate domestic and international travel itineraries, including flights, accommodation, transport and meeting schedules
• Anticipate scheduling conflicts and resolve priorities independently where appropriate

• Manage the GM’s email and correspondence, drafting professional communications on behalf of the GM when required
• Act as the first point of contact for internal stakeholders and international Bombardier offices
• Liaise confidently with senior leaders, visitors and external partners while maintaining discretion

• Organise executive and leadership meetings including:
• Agenda preparation
• Presentation slide support
• Minutes taking and action tracking (where required)

• Ensure meeting rooms are booked and set up professionally including:
• Audio-visual readiness
• Catering arrangements (coffee/tea, refreshments, cutlery, etc.)

• Plan and facilitate internal and external engagement events including:
• Employee All Hands
• Leadership briefings
• Women-in-Aviation events
• Customer, OEM and CJI visits

• Coordinate closely with relevant teams to ensure:
• Security clearances
• Declaration and compliance forms
• Visitor access requirements are completed in advance

• Act as liaison for:
• RMP / CREDO recognition programmes
• Long Service Awards

• Coordinate annual photo sessions for award recipients
• Manage the ordering of pins, certificates, and recognition materials
• Support the presentation of awards during Quarterly All Hands or leadership events

• Support the Marketing team with administrative tasks such as:
• Receiving brochures or materials
• Coordinating merchandise orders

• Act as a reliable administrative interface between leadership and support functions

• Maintain and update the monthly organisational chart in the Management folder
• Ensure documents are version-controlled and stored appropriately

• Raise Purchase Requisitions (PRs) for approvals in accordance with company procedures
• Support the creation of new vendor/supplier codes when required
• Follow up on approvals and documentation to ensure timely processing

• Arrange business cards upon request
• Provide ad-hoc administrative support as assigned by management
• Serve as backup for Reception duties when required, ensuring continuity of front-office operations

Key Competencies & Skills

• Strong organisational and time-management skills with high attention to detail
• Excellent written and verbal communication skills
• High level of discretion and confidentiality
• Ability to manage multiple priorities in a fast-paced, regulated environment
• Confident stakeholder management across seniority levels and cultures
• Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel)
• Comfortable working with enterprise systems and portals
• Possess knowledge of core AI and automation tools for common office tasks.

Experience & Qualifications

• Minimum 6–8 years of experience as an Executive Assistant or Senior Administrative Assistant, preferably supporting senior leadership
• Experience in aviation, engineering, manufacturing or regulated industries is an advantage
• Prior exposure to multinational or matrix organisations preferred

Personal Attributes

• Professional, composed and trustworthy
• Proactive and solutions-oriented
• Able to exercise sound judgement and independence
• Adaptable and resilient under changing priorities
• Strong communication and interpersonal skills.
• Strong team player and able to independently drive activities and take initiatives.
• Ability to multitask in a fast-paced environment and work well under pressure.

When applicable, Bombardier promotes flexible and hybrid work policies.

Why join us?

At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together. Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what’s possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

What are your contributions to the team?

How to thrive in this role?

Now that you can see yourself in this role, apply and join the Bombardier Team!

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job - Executive Assistant

Primary Location - Singapore

Organization - Bombardier Aerospace Services Singapore Pte Ltd

Shift - NA

Employee Status - Regular

Referral Amount - S$2000

Requisition - 11146