Executive Assistant

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is seeking a Personal Assistant to provide administrative support to the CEO and act as the main point of contact for clients. Responsibilities include managing calendars, scheduling meetings, and ensuring excellent client relations. The ideal candidate has strong communication skills, proficiency in Microsoft Office, and a client-focused mindset, with a diploma or degree qualification required.

Qualifications

• Strong written and verbal communication skills in English.
• Proficient in Excel with relevant hands-on experience.
• Good customer service skills with a client-focused mindset.

Responsibilities

• Act as the main point of contact for clients and maintain relationships.
• Provide administrative and secretarial support to the CEO.
• Schedule and coordinate internal and external meetings.
• Handle all client communications and ensure timely follow-up.
• Liaise with vendors and internal stakeholders to support operations.

Skills

Written and verbal communication skills in English

Proficiency in Excel

Microsoft Office Suite skills

Customer service skills

Ability to support upscale clients

Education

Diploma or Degree qualification

Tools

Microsoft Office Suite

Google Sheets

Job description

Duties & Responsibilities

• Act as the main point of contact for clients, delivering exceptional service and maintaining strong relationships

• Provide comprehensive administrative and secretarial support to the CEO, including managing calendars, appointments, travel, and key documents

• Schedule and coordinate internal and external meetings, preparing materials, presentations, and accurately recording minutes

• Handle all client communications — inquiries, feedback, and concerns — ensuring timely follow-up and accurate recordkeeping in the database

• Liaise with vendors, suppliers, partners, and internal stakeholders to support smooth operations and client experience

• Collaborate with the marketing team to enhance client engagement and align services with the brand’s image

• Monitor key deadlines, leads reports, and sales pipelines, keeping the CEO and department heads informed

• Maintain confidentiality of sensitive information and ensure office organization and upkeep

• Execute ad hoc tasks and projects as directed by the CEO

Who?

• Detailed, meticulous and result-oriented with excellent verbal and written communication skills

• Independent, quick-on-action and flexible self-starter with high sense of responsibility

• Strong ability to organize work well with deadlines in a fast-paced and dynamic environment

• Prior experience in Sales, Administration or Personal Assistant role is advantageous

Skills & Qualifications

• Strong written and verbal communication skills in English

• Proficient in Excel with relevant hands-on experience

• Skilled in Microsoft Office Suite and Google Sheets

• Good customer service skills with a client-focused mindset

• Proven ability to provide tailored support to upscale clients with discretion and care

• Diploma or Degree qualification required