Executive Assistant

Song Fa Bak Kut Teh Food Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A food and beverage company in Singapore is seeking an individual to coordinate administrative tasks, document SOPs, and manage inventory for their central kitchen. Candidates should be willing to work on weekends and public holidays. The position offers a basic salary of $3000 - $3500 and includes various employee benefits such as annual leaves, medical reimbursements, and performance bonuses.

Benefits

Medical Reimbursement

Dental Reimbursement

Annual Leave

Variable/Performance Bonus

Responsibilities

• Coordinate and follow up with other departments for R&D food ingredients.
• Record and summarize meeting notes and food tasting feedback.
• Maintain and update current SOPs for outlets and central kitchen.
• Input or update stock levels for raw materials and supplies.
• Assist with procurement for basic kitchen equipment and tools.

Job description

Job description

• Reports to Culinary Director

• Office Address: 1550 Bedok North Ave 4 Singapore 489950

• Working Hours: 5.0 Day work week (44 working hours/week)

• Full Day 9.00am – 6.00pm

• Basic Salary Range: $3000 - $3500

• Salary Pay Out date: 5th/7th of the following month

• Annual Wage Supplement: 1.0 month

• Variable/Performance Bonus available (twice in a year)

• Probation Period: 3 months (includes time for training) (Salary adjustment applicable should candidate is confirmed of her position.

• Individual must be willing to work on weekends & Public Holidays (should situation require)

• 1 day off in lieu/leave will be return for work done on weekend/Public Holiday

• Annual Leave – 10 days annual. Increase 1 day for every year worked. Maximum is 16 days

• Sick Leave is 14 days / Hospitalisation Leave including sick leave is 60 days

• Birthday Leave - 1 day and Family Day Leave - 1 day

• Medical Reimbursement - $40/visit (Capped at $600/year)

• Dental Reimbursement: $150/year

• Detailed terms & conditions shall be written in the employment contract

Job Responsibilities

Administrative

• Coordinate and follow up with other departments to liaise for R&D food ingredients.

• Record and summarize meeting notes and food tasting feedback.

• Document raw materials and ingredients used for R&D with photos and ingredients list.

• Schedule and setting up monthly meetings with outlets kitchen in charge

• Support in following up on the status of projects / cross-functional tasks and assignments when required.

• Collaborate with other teams to ensure policies, procedures and timelines are met.

• Assist in translation of operational documents or communications between Mandarin and English when required.

• Print and organize materials required for new outlet opening and staff training

• Central kitchen HR administrative works

SOPs & Documentation

• Maintain and update current SOPs for outlets and central kitchen

• Draft new SOPs for new food products including preparation guidelines and training manuals.

• Assist in photo taking session for new food products

Inventory & System Management

• Input or update stock levels for raw materials and supplies

• Track ingredients usage for daily operations or for R&D

• Generate purchase requests and stock movement reports

• Assist Central Kitchen Head Chef in monitoring overstock, shortages and expired materials

Non-Food Procurement

• Assist with procurement for basic kitchen equipment, tools and any other supplies