Executive Assistant

Sun Life; Singapore; On-site; SGD 55,000 - 75,000; Full time

Job summary

A leading financial services company seeks an experienced Executive Assistant to support the CEO of its Singapore Branch. The role requires executive assistance, calendar management, and coordination of travel for EXCO members. Candidates should have a Bachelor’s degree and 5+ years of experience in a similar role, strong communication skills, and the ability to handle confidential information. Proficiency in Microsoft Office Suite and travel management software is essential, and flexibility for outside business hours may be required.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably in financial services.
• Flexibility to work outside normal business hours when required.
• Knowledge of international travel requirements and visa processes.

Responsibilities

• Provide comprehensive executive assistance to the Singapore Branch CEO.
• Manage CEO's calendar and correspondence.
• Coordinate travel for EXCO members and other assigned staff.
• Assist with expense management and e-signatures.
• Support the CEO in both business and personal matters.

Skills

Strong organizational skills

Excellent written communication

Excellent verbal communication

Time management skills

Ability to handle confidential information

Education

Bachelor's degree in Business Administration

Bachelor's degree in Communications

Tools

Microsoft Office Suite

Travel management software

Job description

Purpose

The Executive Assistant to Singapore Branch CEO provides administrative support to the CEO of the Sun Life Assurance Company of Canada, Singapore Branch, while also managing travel arrangements for EXCO members and other designated staff.

Key Responsibilities

• Provide comprehensive executive assistance to the Singapore Branch CEO
• Manage CEO's calendar, correspondence, and travel arrangements
• Coordinate and arrange travel for EXCO members and other assigned staff
• Assist with expense management and e-signatures for leadership team
• Provide administrative support for the CEO in organizing EXCO meetings, maintaining records and note taking, deploying AI as necessary
• Support the CEO in both business and personal matters as needed
• Coordinate with global and regional teams on various initiatives
• Assist with event planning and logistics for high-profile meetings
• Handle confidential information with utmost discretion
• Perform ad-hoc duties as assigned by the CEO
• Provide cover for EAs as necessary in Singapore

Requirements

• Bachelor's degree in Business Administration, Communications, or related field
• 5+ years of experience as an Executive Assistant, preferably in financial services
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite and travel management software
• Ability to work with sensitive information confidentially
• Flexibility to work outside normal business hours when required
• Knowledge of international travel requirements and visa processes