Executive Assistant

SCHNEIDER ELECTRIC SINGAPORE PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading global company in Singapore is seeking a detail-oriented Executive Assistant to provide crucial support to the senior leadership team. This role involves calendar management, administrative coordination, and project assistance. The ideal candidate should have at least 5 years of experience in a similar role within a multinational environment and possess exceptional communication and digital skills. This is an opportunity to work in a dynamic and collaborative culture that values innovation and learning.

Benefits

Opportunity for professional development

Dynamic and fast-paced environment

Exposure to high-impact business initiatives

Qualifications

• At least 5 years of relevant experience supporting executives in multinational organisations.
• Experience coordinating meetings across different time zones.
• Ability to interpret data for informed decision-making.

Responsibilities

• Manage calendar and coordination of team meetings.
• Oversee administrative workflow and invoice monitoring.
• Support project management and preparation of presentation materials.

Skills

Digital literacy

Strong communication

Attention to detail

Time management

Customer-focused approach

Education

Bachelor/Diploma in Business Administration or equivalent

Job description

Join our dynamic team as an Executive Assistant and be the cornerstone of executive success! We're seeking a detail-oriented professional to provide crucial support to our senior leadership team.

What will you do?

• Calendar management:
  • Provide support to senior leadership including coordination of team meetings, meetings agenda and notes, business trips and expense claims, internal/external events or trainings
  • Managing calendar for meeting rooms / venues booking, minutes taking as necessary, monitoring and follow through schedules
  • Liaise with the customers and vendors in respect of meeting schedules and production of timely and accurate reports
• Administrative coordination & support:
  • Managing workflow and monitoring invoices, Purchase Orders, distribution lists, expense claims
  • Provide admin support for new hires and exiting employees include arranging IT essential, access and onboarding/offboarding arrangements
  • Coordination of travel and hotel arrangements for local as well as oversea visitors.
• Project coordination/ management:
  • Gather, assemble and analyze information and data from various sources in response to the team’s initiatives/meetings; assist in the preparation of related reports/presentation materials for meetings to ensure that information is timely and accurate
  • Adhoc projects – linked to market research and analysis , making presentations for meetings .
• Team coordination:
  • Serve as a primary contact and authoritative information source on the team’s activities and to respond to internal and external inquiries; all other ad-hoc support as needed by the leaders and the team.
  • Interact with team members to pro-actively offer assistance and solutions
  • Be a team player to contribute best knowledge sharing, creative idea generation and willingness to take decision

What will make you successful?

• Bachelor/Diploma in Business Administration or equivalent
• At least 5 years of relevant experience in supporting executives/ senior leaders within multinational organisation and had dealt with coordination of different time zone meetings
• Digital & Analytical Skills: Strong digital literacy, ability to leverage technology for productivity, and interpret data for informed decision-making.
• Growth Mindset & Learning: Passion for continuous learning, adaptability to change, and proactive upskilling in a dynamic environment.
• Professionalism & Communication: High integrity in handling confidential information, excellent time management & organizational skills, and strong communication across all levels.
• Customer Orientation & Initiative: Self-starter with attention to detail, customer-focused approach, and ability to thrive in a fast-paced, matrix environment

What's in it for you:

• Opportunity to work directly with top-level executives and influence organizational success
• Dynamic, fast-paced environment that offers continuous learning and growth
• Exposure to high-impact business initiatives and strategic planning
• Professional development opportunities to enhance your skills and expertise
• Collaborative culture that values initiative and creative problem-solving

Let us learn about you! Apply today.

Looking to make an IMPACT with your career?

When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us.

IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.

We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.

Become an IMPACT Maker with Schneider Electric – apply today!

€36 billion global revenue
+13% organic growth
150 000+ employees in 100+ countries
#1 on the Global 100 World’s most sustainable corporations

You must submit an online application to be considered for any position with us. This position will be posted until filled.

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.

At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here

Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status or any other legally protected characteristic or conduct.