Executive Assistant

Ideals Recruitment Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is looking for an Administrative Executive to provide comprehensive secretarial support to the HR department. You will be responsible for drafting correspondence, arranging meetings, and maintaining a systematic filing system. The ideal candidate holds a Diploma in Business Studies/Administration and has at least 1 year of relevant experience. Proficiency in MS Office is required. Competitive salary up to $4500 plus variable bonus.

Qualifications

• At least 1 year of relevant experience.
• Excellent interpersonal and communication skills.
• Proficient with MS Office, Excel and Power Point.

Responsibilities

• Provide secretarial and administrative support to HR.
• Draft correspondence, take meeting minutes, and prepare materials.
• Arrange travel and coordinate meeting appointments.
• Take meeting minutes and follow up on action items.
• Maintain a systematic filing system and confidentiality.

Skills

Excellent interpersonal and communication skills

Good initiative

Well organized

Meticulous

Proficient with MS Office

Proficient with MS Office

Education

Diploma in Business Studies/Administration

Tools

MS Office

Excel

PowerPoint

Job description

• Salary Range: Up to $4500 + VB
• Apparel Distributor industry
• Working location: Central
• Working days & hours: 5D (9.00am - 5.00pm)

Job Responsibilities

• To provide full range of secretarial/administrative duties and personal assistance to HR
• Assist in drafting correspondence, writing minutes, preparing presentation slides etc
• Arrange and coordinate meeting appointments and business schedule
• Take meeting minutes and follow up on action items till closure
• Draft and prepare letters, correspondences, reports, and materials for meetings where necessary
• Translate documents, conduct research, and prepare documents for review during meetings
• Perform office duties and general administrative support
• Maintain a systematic filing system, records and safekeeping of different kinds of documents
• Maintain strict confidentiality and interact professionally with all level of Management, staffs, and external parties
• Research, arrange and organize all travel arrangements – Visas, flights, hotels, restaurants, travel itinerary
• Undertake ad-hoc assignments and related duties as and when required

Requirements

• Diploma in Business Studies/Administration
• At least 1 year of relevant experience
• Excellent interpersonal and communication skills
• Good initiative, well organized, meticulous and able to work independently
• Proficient with MS Office, Excel and Power Point

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background