Executive Assistant

SCHINDLER LIFTS (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An international lift and escalator company in Singapore is looking for a candidate to manage executive coordination and stakeholder relationships. This role involves planning strategic meetings, managing information efficiently, and leading special projects including AI innovation. The ideal candidate must possess strong analytical skills to deliver market insights and support effective decision-making. This position is crucial for ensuring strategic alignment and effective communication across teams.

Responsibilities

• Ensure alignment on strategic priorities and governance structures.
• Maintain communication on key business drivers for decision-making.
• Plan high-impact meetings and manage agendas.
• Support in resolving queries from customers by coordinating teams.
• Monitor news outlets for developments impacting the Zone.
• Deliver data analyses and presentations for business insights.
• Manage and update the Zone’s intranet page regularly.
• Lead special projects such as AI Enablement & Innovation.

Job description

Responsibilities

• Executive Coordination & Strategic Alignment: Ensure alignment on strategic priorities, governance structures, and key deliverables in the Zone.
• Internal Stakeholder Relationship Management: Maintain regular communication on key business drivers to support timely, informed decision-making.
• Business Meetings & Strategic Engagements: Plan and deliver high-impact meetings, leadership offsites, and multi-country conferences. Manage agendas, prepare pre-readings and presentations, take minutes, organize venues, equipment, and ensure follow-through on action items.
• Information Management & Business Advice: Support in addressing queries and escalations from internal or external customers by coordinating with subject matter experts and mobilizing teams to resolve.
• Market Insights: Monitor news outlets and relevant information channels to stay continuously informed on developments impacting the Zone, ensuring timely and accurate updates are provided.
• Data Analytics & Market Insights: Deliver analyses of data and presentations; identify key trends and contribute to the creation of business insights that enable the diagnosis of business issues and improvement of business performance.
• Zone Intranet Management: Manage and regularly update the Zone’s intranet page to ensure accurate, timely, and relevant information is accessible to all stakeholders.
• Special Projects & Innovation: Lead and support special projects as per MKL’s request, such as AI Enablement & Innovation (initiate and drive the regional movement for AI tool utilization, empowering Asia Pacific teams to develop solutions with potential for global adoption).