Executive Assistant

Pacific Internet Ltd; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A technology company in Singapore is seeking an experienced Executive Assistant to support C-level executives. The role involves preparing high-quality presentations, handling sensitive documents, and facilitating communication on corporate governance issues. The ideal candidate should have at least 5 years of experience, knowledge of the Singapore Companies Act, and excellent communication skills in English and Mandarin. This position offers an opportunity to work in a dynamic environment with a focus on compliance and reporting.

Qualifications

• 5+ years of experience as an Executive Assistant supporting C-level executives.
• Knowledge of the Singapore Companies Act is a strong plus.
• Familiarity with regulatory environments in Southeast Asia is advantageous.

Responsibilities

• Prepare high-quality presentations and internal communications.
• Handle sensitive documents with discretion.
• Facilitate communication on corporate governance issues.
• Organise meetings and coordinate with stakeholders.
• Maintain accurate statutory records in compliance with ACRA requirements.
• Liaise with external service providers in Singapore and Southeast Asia.
• Assist in maintaining regulatory filings and business licenses.

Skills

Excellent written and verbal communication skills in English and Chinese (Mandarin)

Strong organisational and time-management skills

Discretion in handling confidential information

Education

Bachelor's degree in Business, Law, or a related discipline

Job description

Key Responsibilities:

• Prepare high-quality presentations, meeting agendas, and internal communications.
• Handle sensitive documents and communications with discretion and confidentiality.
• Facilitate communication with headquarters on corporate governance and compliance issues.
• Preparation of regular 大发快三大小单双assistant<|channel|>analysis<|message|>We've truncated; need full description. Let's recompose full FormattedDescription string properly. Need to provide full list etc. We should create string properly:

  Key Responsibilities:

  • Prepare high-quality presentations, meeting agendas, and internal communications.
  • Handle sensitive documents and communications with discretion and confidentiality.
  • Facilitate communication with headquarters on corporate governance and compliance issues.
  • Preparation of regular and ad-hoc reports for management reporting.
  • Organise and co-ordinate with internal stakeholders for meetings and reports, including those at the Group level.
  • Coordinate board txais shareholders meetings, including drafting of board resolutions, meeting minutes, and collation of board materials.
  add more:
  • Maintain accurate statutory records in compliance with Singapore’s ACRA requirements and equivalent entities in other jurisdictions.
  • Liaise with external corporate secretarial service providers in Singapore and across Southeast Asia, and headquarters in Hong Kong.
  • Support the implementation and monitoring of internal compliance policies.
  • Assist in maintaining regulatory filings, business licenses, and registrations across multiple Southeast Asian countries.
  • Coordinate compliance training and internal audits as required.
  • Monitor regional regulatory developments and assist legal counsel in assessing potential business impact.

  Requirements:

  • Bachelor's degree in Business, Law, or a related discipline.
  • Candidates without above qualifications but with demonstrated experience in executive support, corporate secretarial, or compliance roles are strongly encouraged to apply.
  • 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in a tech or MNC environment.
  • Prior experience in corporate secretarial work or compliance is required; knowledge of Singapore Companies Act is a strong plus.
  • Familiarity with regulatory environments in countries such as Indonesia, Malaysia, Thailand, and the Philippines is advantageous.
  • Strong organisational and time-management skills with the ability to prioritise across competing deadlines.
  • Excellent written and verbal communication skills in English and Chinese (Mandarin) for reporting purposes; proficiency in other Southeast Asia languages a plus.
  • High level of professionalism and discretion in handling confidential information.
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