Executive Assistant

BreadTalk Group Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading food and beverage company in Singapore is seeking an experienced Executive Assistant to provide high-level support to the GCEO. This role requires a minimum of 5 years of experience in an executive support capacity, strong communication skills in English, and proficiency in Microsoft Office. The ideal candidate should be adaptable, detail-oriented, and maintain confidentiality while managing various administrative tasks, including calendar management and report preparation.

Qualifications

• Minimum 5 years of experience supporting C-Suite executives.
• Strong command of English with good writing skills.
• Proficiency in Mandarin/Cantonese is an advantage.

Responsibilities

• Manage calendar and scheduling for the GCEO.
• Serve as a gatekeeper for emails and inquiries.
• Prepare reports and presentations for meetings.
• Maintain an organized filing system.
• Assist with proof-reading business documents.

Skills

Effective communication

Attention to details

Time management

Discretion and confidentiality

Adaptability

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Job Descriptions:

• Provide sophisticated calendar management for GCEO. Prioritize inquiries and requests, make good judgement and resolve any scheduling issues in the management of GCEO’s calendar to ensure smooth day-to-day engagements.

• Perform a gatekeeping role for GCEO on email inboxes and inquiries, compose and prepare correspondences.

• Complete a broad variety of administrative tasks that facilitate the GCEO’s ability to effectively lead the organisation, including preparation of reports and presentations, collect and prepare information for meetings, document and write minutes, maintain contact lists, and make travel arrangements etc.

• Maintain an organised and efficient filing system.

• Serve as the point of contact for internal and external stakeholders including Board of Directors.

• Assist to proof-read business contracts, agreements prior submitting to GCEO for approval.

• Manage all aspects of GCEO’s office services.

• Provide event management, personal tasks and errands support when requested.

• Other ad hoc duties as assigned.

Job Requirements:

• Minimum 5 years of proven experience in an Executive Assistant capacity supporting C‑Suite level executives

• Diploma or Degree in Business Administration. Basic legal knowledge is a plus

• Ability to communicate effectively and professionally

• Strong command of English, and good written skills

• Proficiency in Mandarin/Cantonese would be an added advantage as this position will be required to liaise with Business Teams in China on regular basis

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)

• High adaptability, ability to complete high volume of tasks in a fast‑paced environment

• Meticulous and attention to details

• Good time management and ability to prioritize tasks.

• High level of discretion and confidentiality

• Flexible hours as dictated by the needs of business