Executive Administrator

DECO BUILDERS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction management firm in Singapore is seeking an administrative professional to handle daily operations, including correspondence, document control, and invoice management. The ideal candidate will maintain project records, coordinate schedules and site meetings, and assist in procurement tracking. Strong organizational and communication skills are essential for success in this role, which offers the opportunity to work in a dynamic environment of project management.

Qualifications

• Strong organizational skills and attention to detail are essential.
• Ability to manage multiple tasks and deadlines effectively.
• Excellent communication skills for client interaction.

Responsibilities

• Handle daily administrative operations, including correspondence and filing.
• Prepare and manage quotations, invoices, and payment vouchers.
• Maintain project records and contracts efficiently.

Job description

Handle daily administrative operations, including correspondence, filing, and document control.

Prepare and manage quotations, invoices, payment vouchers, and basic accounts coordination.

Maintain project records, contracts, variation orders, and handover documents.

Coordinate schedules, site meetings, and follow-ups with clients, suppliers, and subcontractors.

Support management in procurement tracking, cost documentation, and approval workflows.

Assist in tender submissions, compliance documents, and internal SOP implementation.

Ensure proper record-keeping, accuracy, and confidentiality across all company documents.