Executive Admin & Records Specialist

Chinatown Business Association; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A community organization in Singapore is seeking a candidate for an office management role, which involves managing calendars, maintaining accurate tenancy records, and providing support for finance and HR functions. The ideal applicant should possess at least a year of experience in an administrative capacity and be proficient in Microsoft Office. Strong interpersonal skills and adaptability in a fast-paced environment are crucial. This position offers a diverse range of responsibilities and a supportive work environment.

Qualifications

• Minimum 1 year in office management or administrative support.
• Property, facilities, or front desk experience is advantageous.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Strong interpersonal, analytical, and presentation skills are essential.
• Proactive, resourceful, and adaptable to fast-paced environments.

Responsibilities

• Manage calendars, prepare agendas, and take minutes for meetings.
• Maintain tenancy/license agreement files and ensure data accuracy.
• Support finance with compliance documentation and audits.
• Manage licenses and subscriptions for validity and renewals.
• Administer rental collections and handle tenant inquiries.
• Support event monitoring and reporting duties.
• Assist the Executive Director and HR with administrative tasks.

Skills

Office management experience

Microsoft Office proficiency

Interpersonal skills

Analytical skills

Presentation skills

Adaptability

Team player

Job description

A community organization in Singapore is seeking a candidate for an office management role, which involves managing calendars, maintaining accurate tenancy records, and providing support for finance and HR functions. The ideal applicant should possess at least a year of experience in an administrative capacity and be proficient in Microsoft Office. Strong interpersonal skills and adaptability in a fast-paced environment are crucial. This position offers a diverse range of responsibilities and a supportive work environment.