Executive Admin Assistant

SHARE RESOURCES PRIVATE LIMITED; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A leading resource management firm in Singapore is seeking an Executive Admin Assistant to provide comprehensive support to senior management. The ideal candidate will manage calendars, coordinate meetings, and ensure smooth office operations. A diploma and at least 4 years of relevant experience are required. Candidates must have excellent communication skills and the ability to handle confidential information. Interested applicants should submit their resume via email.

Qualifications

• Minimum of 4 years of relevant experience.
• Proven experience in managing travel arrangements and complex calendars.
• High degree of professionalism when handling confidential information.

Responsibilities

• Provide comprehensive secretarial and administrative support to senior management.
• Manage and maintain calendars for management.
• Prepare accurate minutes for internal meetings.
• Coordinate logistics for meetings and events.
• Oversee administrative arrangements for company activities.

Skills

Excellent interpersonal skills

Time management

Organizational abilities

Analytical skills

Problem-solving abilities

Flexibility and adaptability

Education

Diploma in any discipline

Job description

Executive Admin Assistant

Responsibilities

• Provide comprehensive secretarial and administrative support to senior management, ensuring the smooth and efficient operation of the office.
• Manage and maintain calendars for management, including scheduling meetings, coordinating client engagements, and organizing appointments.
• Attend internal meetings (e.g., staff meetings) and prepare accurate minutes.
• Coordinate all logistics required for meetings and events, ensuring seamless planning and execution.
• Oversee administrative arrangements for company meetings, activities, and corporate events.
• Provide clerical and administrative support to department managers and staff members as needed.
• Handle calls, messages, appointment coordination, and information flow; manage filing systems, office supplies, and mail distribution.
• Conduct research, compile information, proofread, and prepare documents; operate office systems and automated equipment effectively.
• Support various functional areas within the company as assigned, demonstrating flexibility and adaptability.
• Actively participate in the company’s Continuous Improvement initiatives to reduce waste, minimize costs, reduce errors, and enhance productivity across operations.

Requirements

• Diploma in any discipline, with a minimum of 4 years of relevant experience.
• Proven experience in managing travel arrangements and complex calendars for senior-level executives.
• Excellent interpersonal skills with the ability to communicate and collaborate effectively across all levels of the organization.
• Highly self‑motivated and capable of working independently, with strong time management, organizational, analytical, and problem‑solving abilities.
• Demonstrates a high degree of professionalism and discretion when handling sensitive and confidential information.

Interested applicants please submit your resume to [e-mail]